VALLEJO CITY UNIFIED SCHOOL DISTRICT

Human Resources 665 Walnut Avenue, Vallejo, CA 94592 JOB

DESCRIPTION

Technological Support Secretary Title:

School/Staff Secretary I Reports To:

Site Manager or Designee Department:

Technology Work Year:

242 Days per year

Classification:

Classified Salary:

See Classified (CSEA)

Salary Schedule Date Approved:

January 2007 DESCRIPTION

OF POSITION

Under the direction of the Director, performs a variety of specialized and responsible secretarial and administrative support duties.

REPRESENTATIVE DUTIES

Provides assistance to the department's Director. E [1] Screens telephone calls and schedules appointments; processes, sorts and distributes incoming mail, informing the Director of items requiring immediate attention; organizes and implements office procedural and policy changes and interprets and applies rules and regulations as appropriate. E Collects and assembles technological data for reports and analysis; compiles information and data and completes a variety of comprehensive program reports; organizes, types and prints reports and other written materials related to assigned office functions. E Formulates answers, refers inquires and disseminates approved information to public and school district personnel over the telephone in the department; exercises judgment in accurately informing the Director regarding information directed to the office during his/her absence. E Researches and assists with the compilation of data; coordinates the collection and preparation of department budget expenditures; monitors and reviews requisitions. E Takes minutes and types letters and memoranda; prepares and modified Board reports for the Director to review and prepares correspondence and memoranda independently or from oral instructions. E Inputs, monitors and corrects information for specific school and work sites; verifies data for accuracy, completeness and compliance with established procedures inputs and retrieves computerized data in computer systems. E Prepares and maintains a variety of records, logs and files including district office software licenses. E Schedules meetings, conferences, and appointments for the Director and maintains appointment calendar; arranges and schedules travel accommodations. E Performs other related duties as assigned.

EDUCATION AND CREDENTIALS

Completion of high school supplemented by advanced training in computers and other current office practices, and/or equivalent experience. Four (4) years of progressively responsible secretarial administrative experience, preferable in a public school setting.

KNOWLEDGE SKILLS AND ABILITIES

Advanced levels in spreadsheet, word processing, database and presentation software applications. Proficient in at least one application for each of these four areas: Suggested programs include: Microsoft Excel, Microsoft Word, Lotus 1-2-3, QuatroPro, Corel WordPerfect, Lotus AmiPro, Microsoft Access, Claris FileMaker Pro, Microsoft Powerpoint, Aldus PageMaker Proficient level of internet research skills Basic understanding of technological terms and definitions for software and hardware troubleshooting issues. Good budget management practices. Good interpersonal skills using tact, patience and courtesy.

KNOWLEDGE OF

ABILITIY to: Type accurately at a rate not less than 65 words per minute. Work with minimal supervision. Communicate clearly and effectively. Work on multiple, concurrent projects in a fast-paced environment Troubleshoot district technology.

LICENSES

Valid California drivers license

WORKING CONDITIONS

Environment:

Office

PHYSICAL REQUIRMENTS

Frequency Key; :

Frequency Key:

None (1); Occasional

up to 25% of shift (2); Intermittently
up to 50% of shift (3); Frequently
up to 75% of shift (4).

Activity Frequency Activity Frequency Activity Frequency Bend 3 Lift/carry 0-10 lbs 2 Twist 3 Lift/Carry 26-40 lbs 1 Kneel 2 Lift/carry 41-100 lbs 1 Climb 1 Stand 3 Reach above shoulder 3 Walk 3 Grip/Grasp 3 Sit 3 Extend/ Flex Neck 3 Drive 2 Use Right Hand 4 Perform Repetitive Hand Motions 4 Use Left Hand 4 Keyboarding/Mouse Work 4 Ability to See 4 Ability to Hear 4 THE

VALLEJO CITY UNIFIED' SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY

EMPLOYER and in compliance with federal and state laws, does not discriminate in any employment practice on the basis of age, ancestry, color, marital status, medical condition, national origin, political or union affiliation, physical or mental disability, race, religion, sexual orientation or sex. 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