An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
This recruitment will establish an employment list to fill current and any future vacancies within the Sheriff's Department. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration. Current vacancy is with the Sheriff's Department located in Visalia. The anticipated life of the list is six months.
Work Schedule for this position:
Monday -
Friday:
8am - 5pm. No weekends. Accept civil case documents and forms from the public and courts and review the documents for completeness and compliance with established procedures, policies, and laws. Establish and prepare departmental case records for the service of civil subpoenas, civil process, garnishments, levies, and related documents. Respond to inquiries regarding the filing of civil documents and subpoenas. Maintain a variety of garnishment and bank levy records including establishing garnishment cases, proof of service, posting payments, determining balance owed and payoffs, requesting disbursements, preparing notices, and responding to questions from garnishees, plaintiffs and attorneys. For a full list of duties and requirements for this position, please click here . Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.
Education:
Equivalent to completion of the twelfth 12 th grade.
Experience:
One (1) year of responsible clerical experience in an office that processes confidential/highly sensitive information AND three (3) months of general clerical bookkeeping.
Knowledge of :
Double- and single-entry bookkeeping methods. Procedures to receive and disburse funds. United States monetary system. Numerical and alphabetical filing systems. Intermediate math including fractions, decimals and percentages. Familiar with Microsoft Office and standard office equipment (ie: fax, telephone, etc.).
Skill/Ability to:
Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers. Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment. Operate Microsoft Office, Microsoft Word and the ability to learn new software. Perform bookkeeping work, including reconciling reports, adjusting, and closing entries, proof reading and interpreting legal documents. Perform a variety of clerical activities involving filing, typing, data entry, reception, and assisting the public. Provide general clerical skills such as answering phones, sending and retrieving faxes, filing documents alphabetically and numerically, and providing a high level of customer service to the public. Read and interpret legal documents. Reconcile work daily.
DESIRABLE QUALIFICATIONS
Knowledge of :
Legal forms and terminology; policies and procedures for receiving and filing legal documents in compliance with local, state and federal regulations.
Conditions of Employment:
Candidates selected may be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.
College Cost Reduction Access Act :
This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
