Administrative Secretary II - Student Services & Special Programs

Administrative Secretary II

• Student Services & Special Programs Washington Unified School District
• 4.1 West Sacramento, CA Job Details Full-time 1 day ago Qualifications Computer operation Phone communication Word processing Data entry Typing Clerical experience Full Job Description Administrative Secretary II
• Student Services & Special Programs About the Employer Washington Unified School District (WUSD) serves nearly 7,500 students in West Sacramento, carrying forward a proud legacy of excellence since 1917.

As the city's premier provider of high-quality education, WUSD offers innovative programs like Spanish Dual Language Immersion, Visual and Performing Arts, Career Technical Education, AVID, and before and after-school care. WUSD fosters a supportive and collaborative environment for employees, with mentoring, professional growth opportunities, and cutting-edge technology to inspire innovation in teaching. Rooted in equity, diversity, and inclusion, WUSD is a vibrant community of educators, families, and partners dedicated to empowering every student to thrive. Job Summary Under general supervision, to serve as secretary to an Assistant Superintendent, relieving him/her of administrative and clerical detail; to perform complex and responsible clerical work related to the day-to-day operations of the District; and to do related work as required. Job Description /

Essential Elements:

WASHINGTON UNIFIED SCHOOL DISTRICT

CLASSIFICATION:

ADMINISTRATIVE SECRETARY II

SALARY RANGE:

38

GROUP:

SECRETARIAL SERVICES

DATE

OF ADOPTION/REVISION

01/22/09

DESCRIPTION:

Under general supervision, to serve as secretary to an Assistant Superintendent, relieving him/her of administrative and clerical detail; to perform complex and responsible clerical work related to the day-to-day operations of the District; and to do related work as required.

EXAMPLES OF DUTIES

Receives and transcribes confidential dictation; prepares correspondence independently or from oral instructions; maintains confidential files; receives visitors, screens telephone calls; schedules appointments; supplies information and receives complaints, taking action if possible or referring to the proper person; participates in the improvement and reorganization of work procedures and assignments resulting from changes in workload or policy; gathers, compiles and prepares statistical data and various District reports as required; may assist in the preparation of material for the Board of Education and other District meetings; may prepare correspondence as a result of Board action; develops and maintains computer data bases and spreadsheets; produces publication quality documents and materials utilizing computer generated lay-outs and graphic designs; maintains a variety of budgets from local, state and federal sources; and performs other related duties as assigned.

QUALIFICATIONS

Knowledge of:

• Basic school district policies, rules and regulations;
• Modern office methods, practices and procedures;
• English usage, spelling, grammar and punctuation;
• Current computer based , data base and spreadsheet software programs. AND Ability to:
• Perform difficult and responsible clerical work and make arithmetical calculations with speed and accuracy;
• Learn, interpret and apply school district policies, laws, rules and regulations;
• Compose correspondence independently;
• Take dictation at a speed of 110 words a minute and transcribe accurately, or be able to transcribe accurately from machine recordings at a comparable speed;
• Type at a speed of 50 WPM from clear copy;
• Compose and develop publication quality documents utilizing computer based software programs for , layout and graphic design;
• Maintain fiscal and office records utilizing computer data base and spreadsheet programs;
• Manage a variety of local, state and federal program budgets;
• Deal effectively with a wide variety of personalities and situations requiring tact, judgment and poise. AND Training and experience:
• Any combination of training and experience which would provide the required knowledge and abilities is qualifying.

A typical way to obtain such knowledge and abilities would be: Four years of increasingly responsible stenographic or secretarial experience, preferably supplemented by advanced training in computer software programs, and preferably with broad experience in a school district.

Physical Abilities:

Requires sufficient hand/eye coordination and manual dexterity to use a computer keyboard. Requires prolonged typing and data entry. Requires frequent sitting. Requires sufficient visual acuity to read words, letters and numbers. Requires auditory and speaking ability to carry on conversations over the phone and in person. Requires the ability to bend, stoop, squat and reach above/below shoulder level to pull materials from files and shelves. Frequently lifts and carries up to 10 pounds; regularly lifts and carries up to 50 pounds.

Requirements / Qualifications

Bilingual Preferred.

Required Documents:

Cover Letter Resume Typing Certificate

• 50WPM 3 Current Letters of Recommendation 3 Professional References Full Name, Phone Number, and Email Address

Minimum Skills Required:

4 years of secretarial experience, Proficient in Excel and Word. See attached job description for additional information. Letter(s) of Recommendation Resume Typing Certificate Comments and Other Information We are an equal-opportunity employer and are committed to broadening the diversity of our workplace. All applications and resumes are welcome. The Washington Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For concerns, immediately contact Shea Borges, Assistant Superintendent of Human Resources (Compliance Officer for Title IX and CC of R Tile 5) at 916-375-7604 ext. 1046. A copy of the Washington Unified School District's uniform complaint policy and non-discrimination policy are available upon request. Equity, Excellence, Empowerment for Every Student, Every Day