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Bilingual Spanish Admin associate
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AppleOne
Woodland Hills, CA (In Person)
$48,880 Salary, Full-Time
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Job Description
Job Summary We are seeking a Bilingual Spanish Admin Associate for a contract/temporary opportunity in Woodland Hills, CA within a healthcare services setting. This role is ideal for a detail-oriented administrative professional who enjoys supporting clinical operations, assisting clients and visitors, and helping a busy outpatient program run smoothly. As the first voice and face many clients, visitors, and partner agencies interact with, this position requires professionalism, kindness, confidentiality, and strong follow-through. The Bilingual Spanish Admin Associate will provide front desk, clerical, scheduling, documentation, and operational support while working closely with clinical staff, psychiatrists, and program leadership. This is a great opportunity for someone who values meaningful work, supportive teamwork, and a service-focused environment. The role offers exposure to healthcare administration, client services, clinical program coordination, and community-based support operations. Key Responsibilities
- Manage incoming calls, greet visitors and clients, screen inquiries, direct callers, and handle referral calls according to established policies and procedures.
- Provide administrative, clerical, data entry, documentation, filing, financial reconciliation, and front desk support for a clinical outpatient program.
- Coordinate scheduling for psychiatrists, clinicians, doctor days, client check-ins, follow-up appointments, and other program functions.
- Support psychiatry-related administrative logistics, including appointment reminders, schedule maintenance, pharmacy correspondence, provider communication, and faxed documentation requests.
- Maintain confidential client records, upload and file documents, manage SharePoint or electronic files, prepare meeting notes, and assist with ongoing agency paperwork.
- Handle operational support tasks such as mail, petty cash, office supplies, reports, errands, local travel, office equipment, and agency vehicle log maintenance. Compensation and Benefits
- Salary range: $23-24
- Job type: Contract/Temporary.
- Assignment duration: 6+ months for leave of absence coverage.