Job Summary We are seeking a dynamic and organized Front Desk/Office Admin to be the welcoming face and efficient coordinator of our busy office environment. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations, excellent customer service, and effective office management. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to foster a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise in a professional setting. Duties Greet visitors, clients, and vendors warmly while maintaining a professional and friendly demeanor at all times Manage multi-line phone systems, answer inquiries promptly, and direct calls to appropriate personnel with excellent phone etiquette Handle incoming and outgoing correspondence, including emails, mailings, and deliveries Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents and records Perform data entry tasks using Microsoft Office, Google Workspace. Support office management tasks such as supply inventory, order processing, and maintaining a clean, organized workspace Assist leasing team with marketing, including creating brochures, preparing marketing emails and updating listings. Assist property management team with incoming maintenance request, follow up communications, ordering supplies, tracking contractors insurance & compliance documents. Skills Proven experience with office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Publisher) and Google Workspace tools, Constant Contact Excellent customer service skills with the ability to handle inquiries professionally and courteously Strong typing skills coupled with attention to detail for proofreading documents and data entry accuracy Ability to manage multi-line phone systems effectively while demonstrating excellent phone etiquette Bilingual abilities are highly desirable to serve diverse client needs effectively Competence in handling confidential information discreetly while maintaining high levels of professionalism This role is perfect for someone eager to contribute to an energetic team environment while honing their administrative skills. Join us in creating a welcoming atmosphere that supports our organization's success!

Job Type:

Full-time Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): What made you want to apply for this specific position? This role requires working on-site Monday, Tuesday, Thursday and Friday from 8:00am to 5pm. and Wednesday from 7:30am to 5pm. Can you reliably fulfill this schedule?

Work Location:

In person