Project Administrator VIVID Engineering Group, Inc. - 5.0 Denver, CO Job Details Full-time $26 - $30 an hour 5 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Teamwork Confidential information handling Microsoft Excel Interpersonal skills Word embeddings Microsoft Office Schedule management Attention to detail Productivity software Full Job Description Overview We are seeking a dynamic and detail-oriented Project Administrator to join our team and drive the successful execution of complex projects across various departments. In this role, you will serve as a vital link in coordinating project activities, and ensuring seamless communication among stakeholders. Your energetic approach and meticulous organizational skills will help propel projects forward, fostering a culture of continuous improvement and excellence. This position will report to our Corporate HR/Finance Manager and provide administrative Ajera Database Project Manager support for all VIVID office locations (Denver, Pueblo, Co. Springs). This is an in-office position at our Denver office with occasional travel to the Co. Springs office. Key Job Requirements may include all or a portion of the following: Assist Project Managers with day-to-day project administration {proposal & contract verification, Ajera and in-house project folder setup, budgeting, budget adjustments, project burn rates, invoicing, collections, project closeout} Prepare, process, and track change orders. Maintain project schedules and provide regular status updates. Track project milestones, deadlines, and deliverables. Organize and maintain project documentation, drawings, specifications, permits, and contracts within project folders. Assist with project submittals and closeout documentation. Attend internal project meetings and distribute meeting notes. Communicate with clients, contractors, architects, designers, and vendors regarding project updates. Maintain project management software (Ajera) and internal reporting systems. Assist with invoicing support, project cost tracking, and documentation required for billing. Monitor project progress and identify administrative issues that may impact project timelines. Other admin duties as assigned.

Other Requirements:

• Proficiency in Microsoft Office 365 including Word and Excel
• Ability to support a high-volume, deadline-driven environment.
• Strong verbal and written communication skills are essential for effectively interacting with employees and management.
• Able and willing to wear numerous hats and assist with a multitude of personnel, office, and company needs.
• High level of discretion with sensitive information
• Background and drug testing will be required.

Join us as a Project Administrator where your proactive mindset will help streamline operations, foster collaboration across teams, and deliver impactful results that drive our organization forward!

Pay:

$26.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person