Office Admin - KPSM

POSITION SUMMARY

We are seeking a proactive, detail-oriented, and highly organized Office Admin to join our dynamic team. This role is crucial to ensuring smooth day-to-day office operations, supporting staff, coordinating communications, and maintaining a welcoming, efficient work environment. The ideal candidate is a strong multitasker with excellent communication skills and a passion for administrative excellence.

Key Responsibilities Office Management:

Maintain office supplies inventory and place orders as necessary Water Plants Greet visitors and manage front desk duties Set up small parcel shipments

DHL, FedEx, UPS Administrative Support:

Schedule and coordinate meetings, appointments, and travel arrangements Prepare and edit documents, reports, memos, and correspondence Maintain organized digital and paper filing systems, (work orders, travelers, shipping documentation) Data Entry Provide vacation coverage for order entry associates Support members of the operations team with routine tasks, and special projects as needed. Assist with new hires onboarding (welcome them and get them to the correct place for onboarding)

Internal Communications:

Disseminate internal announcements and updates Support planning and execution of staff events, meetings, and catering

Records & Data Management:

Maintain accurate employee and vendor records Input and update data into internal systems and spreadsheets Handle confidential information with discretion and professionalism

Special Projects:

Assist with research, reporting, and documentation for internal initiatives Support budget tracking and expense reporting Participate in operational process improvements

Qualifications Education:

High school diploma or equivalent required

Experience:

2+ years of experience in an administrative or office support role

Skills & Competencies:

Excellent verbal and written communication skills Strong organizational and time-management abilities Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace Ability to handle multiple tasks with a high degree of accuracy Discretion with confidential information Friendly, professional demeanor and a proactive attitude Ability to thrive in a fast-paced environment