Administrative Technician

Administrative Technician City of Lafayette Colorado Lafayette, CO Job Details Full-time $23.00 - $32.18 an hour 1 day ago Benefits 401(a) AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Tuition reimbursement Parental leave Employee assistance program Vision insurance Bereavement leave Life insurance Retirement plan Qualifications Customer inquiry handling High school diploma or GED Full Job Description About the City Lafayette has an inescapable small-town feeling that provides a sense of belonging and connection. Whether it's eclectic Old Town, distinctive neighborhoods, or unique arts and outdoors spaces, the City has a warmth and character all its own, offering a unique vibe and spirit. Lafayette has appeared on numerous national lists of top places to live and safely raise a family. We are a full-service City, which means services are provided directly to our community such as Police, Fire, Public Works, Economic Development, Parks and Recreation, Library and Community Arts Center. These types of services offer employment opportunities for a wide array of interests. The City's mission is to recruit, develop and retain a diverse, well-qualified and professional workforce that reflects the unique personality of the community we serve.

Exceptional City Provided Benefits:

Medical, Dental, Vision 401A Retirement Plan (10.2% City, 8% Employee, immediately 100% vested upon hire) Life Insurance (One year's salary up to $150,000. AD&D coverage in equal amount) Tuition Assistance (up to $5000 per year for approved expenses) Employee Assistance Program (free counseling, travel assistance, legal aid, etc)

Short and Long-Term Disability Bilingual Pay Additional Benefits:

Deferred Compensation and Roth Options Voluntary Life Insurance/AD&D Identity Theft Program Recreation Center Pass Wellness Punch Card (100 punches per year to use at golf course, waterpark, etc)

Leave:

First year employees will accrue 80 hours Vacation Sick Leave Floating Holiday Leave 11.5 paid City holidays. Other leave programs are offered to include FMLA, Parental and Bereavement Leave Job Description Title Administrative Technician BSO Pay Plan Title Administrative Technician Date Created / Revised July 2025 Workers Comp Code 8810 FSLA Exempt / Nonexempt Nonexempt Department Community Services Division Business Services Office

SUMMARY OR GENERAL PURPOSE

The Administrative Technician provides a variety of administrative support functions for the Business Services Office in the Community Services Department. This role serves internal staff and the public across multiple divisions, including Parks, Recreation, Open Space, Golf, and Library. The Administrative Technician performs a wide range of routine and technical administrative tasks such as document preparation, public communication, financial recordkeeping, meeting coordination, and posting digital content.

ESSENTIAL FUNCTIONS

The following duties are illustrative only and are not intended to be all inclusive: Prepares, edits, and processes forms, correspondence, records, and reports; verifies materials for accuracy, completeness, and adherence to established standards. Responds to inquiries from residents by phone or online; refers calls or messages to appropriate staff; provides information regarding policies, procedures, and services. Arranges and attends meetings; organizes and maintains records; prepares and distributes meeting minutes. Performs financial support functions such as verifying, posting, and recording payments; assists with billing, invoices, deposits, and account discrepancies. Updates and posts content on the City's website and other platforms; ensures digital accessibility and compliance with standards; provides website support to Department staff. Assists staff with drafting, editing, and formatting memos and reports; assembles information from various sources and maintains digital archives and inventories. Supports staff liaisons in preparing agendas and minutes for City Council Advisory Boards, Commissions, and Committees; ensures timely posting in compliance with Colorado Open Meetings Law and accessibility requirements. Provides customer service support for room and park shelter reservations, including creating, modifying, and canceling reservations and processing refunds. Interacts with the public in a courteous and professional manner; handles difficult situations with tact, diplomacy, and a service-oriented approach. Supports special projects and performs other duties as assigned.

REPORTING RELATIONSHIPS

SUPERVISION

RECEIVED

Works under the direct supervision of the Business Services Office Administrative Manager

SUPERVISION EXERCISED

None

TYPICAL QUALIFICATIONS

KNOWLEDGE:

Knowledge of standard office procedures, equipment, and administrative practices. Knowledge of financial processing methods such as invoicing, account reconciliation, and data entry. Familiarity with website content management and digital accessibility standards is desirable.

SKILLS:

Strong attention to detail with the ability to ensure accuracy in records, reports, and financial entries. Skill in the use of Microsoft Office applications (Word, Excel, Outlook) and the ability to learn and use other City systems and platforms. Strong customer service orientation and the ability to handle challenging interactions with tact and courtesy.

ABILITIES

Ability to communicate effectively both verbally and in writing with a diverse range of individuals. Ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. Ability to work independently and as part of a team with professionalism and adaptability.

EVIDENCE OF QUALIFICATIONS

TRAINING:

High School Diploma or equivalent required, with additional education at the college level preferred.

EXPERIENCE

One (1) to three (3) years general administrative and customer service experience required; or any equivalent combination of training and experience that provides evidence that the applicant possesses the required knowledge, skills and abilities to perform the essential functions of the job. Experience in local government is desired.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is performed in a standard office setting with frequent interaction with staff and the public, both in-person and over the phone, including during emergencies and other difficult customer service situations. The position requires prolonged periods of sitting/standing at a desk, working on a computer, and regular use of hands for typing and operating office equipment. This involves repetitive motion and sitting. The employee is frequently required to use hands, talk, or hear; occasionally required to walk, handle objects, tools, or controls, and reach with hands and arms. Specific vision abilities include close vision and the ability to adjust focus. Travel to off-site locations for meetings or training may be required.

INDEPENDENCE OF ACTION

Work is performed in accordance with standard practice and methods requiring initiative to complete recurring assignments independently and judgment to determine which of many methods are applicable in any given situation. Unfamiliar situations are expected to be researched to develop a recommendation and escalated to the supervisor. Finished work is expected to attain objectives and adhere to deadlines.

EQUIPMENT USED

Standard office equipment to include computers and associated software such as: Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint, Teams), asset management, payment processing, and database management software, Adobe Acrobat, video conferencing; printer, scanner, copier, calculator, multi-line phone system. Please ensure your application is complete and submitted prior to 11:59 pm on May 29, 2026, to be considered. Incomplete applications will be withdrawn from the process.