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EC
Extract Craft
Office Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Colorado data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$43,390 / year median in Colorado
-9% projected decline
Job Description
Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming office environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace. Responsibilities Manage multi-line phone systems, answer inquiries promptly, and direct calls with professionalism and courtesy. Provide front desk support by greeting visitors, handling check-ins, and maintaining a welcoming atmosphere. Perform data entry tasks accurately using productivity software such as Microsoft Office and spreadsheets. Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents. Assist with calendar management, scheduling appointments, meetings, and coordinating office events. Support office management activities including supply inventory, order processing, and equipment maintenance. Deliver excellent customer service by responding to client questions via phone or email and providing support as needed. Experience Proven clerical or administrative experience in an office setting is highly preferred. Strong computer literacy Experience using QuickBooks or similar accounting software is a plus. Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment. Bilingual abilities are advantageous for communicating with diverse clients and team members. Prior experience in customer service or front desk roles demonstrates strong phone etiquette and client communication skills. Knowledge of office management procedures, filing systems, and technical proficiency will ensure success in this role. Join us today to become an essential part of our energetic team! Your dedication will help us deliver outstanding support while advancing your career in office administration.