POSITION SUMMARY

The Parish Secretary provides administrative and clerical support to the Pastor and assists with the day-to-day operations of the parish office. This position serves as a primary point of contact for parishioners, visitors, vendors, and members of the community and is expected to provide welcoming, professional, and courteous service consistent with the mission and values of the Catholic Church. The parish secretary will work collaboratively in a team-oriented environment to support a variety of administrative duties, to maintain parish records and files, to assist with parish communications and scheduling, and to handle confidential and sensitive information with discretion.

ESSENTIAL DUTIES

Administrative & Office Support Provide general administrative and clerical support to the Pastor and parish office. Answer and direct telephone calls, emails, and other correspondence. Greet parishioners and visitors and assist with general questions and requests. Maintain the Pastor's and/or parish calendar, schedule appointments, and coordinate meetings as assigned. Prepare letters, correspondence, forms, reports, and other parish documents. Assist with income mail and outgoing correspondence as directed. Maintain organized electronic and physical filing systems. Maintain strict confidentiality regarding parishioners, clergy, employees, finances, sacramental matters, personnel matters, and other sensitive or privileged information obtained through the course of employment. Exercise discretion and sound judgment when handling confidential records, conversations, correspondence, and requests for information. Coordinate with bookkeeper to order and maintain office and church supplies as needed. Coordinate with diocesan offices, vendors, parish ministries, and other organizations as directed by the Pastor. Respond to Diocesan requests for information. Coordinate and provide guidance to front desk volunteers to ensure consistent administrative support. Maintain a clean, welcoming, and organized office environment. Parish Records & Sacramental Information Maintain accurate parishioner and parish records. Coordinate with Formation Director - To Maintain Baptism, First Communion, Confirmation, Marriage, and other sacramental records, as assigned. To prepare sacramental certificates and documentation as authorized. To process requests for sacramental records in accordance with parish and diocesan procedures. Maintain confidentiality and appropriate security of parish, sacramental, personnel, and financial records. Parish Communications Prepare and distribute weekly parish bulletins. Prepare parish announcements, correspondence, flyers, and other communications as needed. Maintain parish calendars and communicate upcoming events, meetings, Mass schedules, and activities. Assist with updates to the parish website, social media, email communications, or other communication platforms, as assigned. Communicate information to parish ministries, volunteers, and parishioners at the direction of the Pastor. Parish & Ministry Support Assist the Pastor with scheduling and preparation for parish meetings, events, funerals, weddings, baptisms, and other parish activities as needed. Provide administrative support to parish ministries and committees as directed by the Pastor. Maintain room, facility, and event schedules. Assist with volunteer coordination and required paperwork as assigned. Maintain and update the list of homebound parishioners for Holy Communion and bulletin delivery. Perform other duties as assigned by the Pastor.

Education and Experience:

High school diploma or equivalent required. Previous administrative, clerical, office, or customer service experience preferred. Previous experience working in a parish, church, nonprofit, or similar environment is preferred. Experience in maintaining records, preparing correspondence, scheduling, and performing general office administrative functions preferred. Experience handling confidential or sensitive information with discretion preferred. Familiarity with Catholic terminology, sacraments, and parish operations is preferred. Bilingual English/Spanish skills are preferred where beneficial to the parish community. Experience using graphic design programs and Microsoft office, or comparable office software. Knowledge of PageMaker would be a plus. Knowledge Skills and Abilities demonstrating application of the following: Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to interact professionally, respectfully, and compassionately with parishioners, clergy, employees, volunteers, and members of the public. Ability to maintain confidentiality and appropriately handle sensitive information. Strong attention to detail and accuracy. Ability to prioritize multiple responsibilities and work independently with limited supervision. Proficiency with computers and standard office software, including email, word processing, spreadsheets, and electronic recordkeeping. Ability and willingness to learn parish and diocesan systems and procedures. Ability to work collaboratively in a team-oriented parish environment. Knowledge and understanding of the Catholic Church and parish operations is preferred.

Supervisory Responsibility:

No supervisory responsibilities for this position.

Working Environment and Required Activities:

This position is in a general office setting Days and hours of work are generally Monday through Friday, hours as required. Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment. Ability to sit or stand for long periods of time using various office machinery. Walking, sitting, standing, stooping, reaching, talking, handling, hearing, carrying

Other Requirements:

The candidate must be a practicing Roman Catholic and in good standing with the Church. Must be able to pass a criminal background investigation Must have good driving record, current Colorado Driver's License, and automobile insurance Employment in and by the Church is substantially different from secular employment. Church employees must conduct themselves in a manner consistent with and supportive of the mission of the Church. It is expected that all employees respect Roman Catholic doctrine and religious practices. In some cases, reasonable accommodations for the religious practices of employees who are not Roman Catholic may be provided however, some positions will require that the incumbent be an active Roman Catholic in good standing and in full communion with the Church. Thank you for your interest in career opportunities with Our Lady of the Meadows Parish!

Pay:

$16.23 - $22.72 per hour Expected hours: 23.0 - 25.0 per week

Benefits:

Retirement plan

Work Location:

In person