Administrative Assistant

We are looking for a motivated Administrative Assistant to join an organization in Berlin, New Jersey in a long-term contract position. This onsite role supports daily office operations through a mix of administrative coordination, data management, and customer and vendor communication. The ideal candidate is organized, comfortable working with multiple priorities, and eager to build long-term growth within a fast-paced operational environment.

Responsibilities:

• Manage order processing activities by entering information accurately and keeping records current across internal systems.
• Prepare operational and performance reports to support day-to-day decision-making and workflow visibility.
• Assist fulfillment and shipping functions by organizing documentation, tracking outgoing materials, and helping maintain accurate shipment records.
• Enter and monitor purchase orders while coordinating with vendors to confirm status updates and delivery details.
• Respond to incoming phone calls, direct inquiries appropriately, and provide general administrative support to office staff.
• Maintain organized files, records, and data entries to ensure documentation is complete, accessible, and up to date.
• Support cross-functional administrative needs related to departmental changes and evolving operational processes as assigned.