Administrative Assistant - Petroleum

Administrative Assistant - Petroleum Forbes Premium Fuel East Haven, CT Job Details Full-time $28 - $32 an hour 2 days ago Benefits Health savings account Health insurance 401(k) Paid time off Employee discount Qualifications Accounts receivable Accounts payable Multitasking Data entry in Excel Filing Administrative experience Clear language communication Data entry Organizational skills Time management Full Job Description Job Summary We are a growing petroleum distributor serving New Haven County and surrounding areas. We're looking for dependable, detail-oriented Administrative Assistant to support daily office operations, fuel delivery documentation, and customer/vendor communication. The ideal candidate is organized, accurate and comfortable working in a fast-paced environment. Key Responsibilities Maintain fuel delivery records, BOL's, invoices and compliance documentation Support billing, accounts receivable, and accounts payable Perform data entry, maintain accurate filing systems, and manage document proofreading to ensure clarity and precision Organize delivery paperwork and track supplier orders and confirmations Communicate professionally with customers, vendors and internal staff Provide exceptional customer support through phone etiquette, email correspondence, and in-person interactions Maintain spreadsheets, reports, and operational summaries Assist with general office tasks, recordkeeping, and administrative support for management. Ability to manage time efficiently while handling multiple responsibilities simultaneously. This position offers an engaging opportunity for a dedicated administrative professional eager to contribute to a thriving petroleum-focused organization. We welcome candidates who are motivated by excellence in office management and committed to supporting operational success through exceptional administrative expertise.

Pay:

$28.00 - $32.00 per hour

Benefits:

401(k) Employee discount Health insurance Health savings account Paid time off

Work Location:

In person