OVERVIEW

This is a full-time, on-site role supporting both the Principal and the President of an active single-family office. Serving as a trusted partner to both leaders, you will manage executive support, office operations, financial administration, and personal logistics across a diverse portfolio of business interests, philanthropic activities, residential properties, and personal affairs. You will work closely with the family office team to ensure the smooth day-to-day operation of the office while providing high-touch executive and personal support. The role spans both professional and personal domains and requires someone who is highly organized, proactive, discreet, and comfortable operating in a dynamic environment where priorities shift and no two days look the same. The right candidate is exceptionally organized, proactive, and discreet—someone who takes ownership of the details, anticipates needs before they arise, and is energized by variety and a genuinely hands-on role. This is an in-person position; a meaningful part of the work involves being physically present in the office to handle on-site needs.

RESPONSIBILITIES

Executive & Business Support Manage the principal's calendar, meetings, and scheduling on a daily basis across personal and professional domains Handle correspondence, email, and timely follow-up Coordinate board meeting schedules and support a range of business and nonprofit activities Plan and coordinate personal and business travel end to end—hotels, cars, activities, and detailed itineraries Record, submit, file, and track business expenses Maintain organized records, files, and contact lists Project Management Manage special projects from start to finish—coordinating vendors, timelines, budgets and documentation (e.g., asset sales, property projects, and other one-off initiatives) Support the rollout of new office systems, tools, and technology (including accounting and AI tools) in partnership with the head of the family office Develop, document, and maintain office standard operating procedures and the family office operating manual Support party planning and event logistics Financial Operations Own the bill-pay function: document, classify, and pay invoices, and track refunds Manage payroll (with approval from the head of the family office) Prepare the annual budget Manage petty cash—refill, reconcile transactions, and provide periodic reports Manage property tax payments and maintain property-related deduction logs Prepare and process transactions, wires, and capital calls through the family's financial institutions (with approval from the head of the family office) Liaise with outside financial partners and advisors On-Site & Office Management Run errands and handle day-to-day on-site office needs Manage filing and storage systems Support household staff scheduling and maintain master schedules Manage office payroll Assist with HR processes, including onboarding, offer letters, and enrollment Provide light IT support and oversee external IT partner Property Administration Serve as a primary point of contact for contractors, service providers, and property-related projects Maintain operational records across residential properties Manage record-keeping and renewals for home, auto, and boat insurance policies Maintain records and appraisals for artwork and other valuable assets Liaise with insurance representatives and process updates and reporting as needed Coordinate vehicle maintenance, registration, and related logistics

CANDIDATE PROFILE

5+ years as an executive assistant, personal assistant, or in a comparable high-trust support role, ideally supporting a senior principal or executive Comfortable operating across both professional and personal domains Strong financial and bookkeeping acumen—comfortable owning bill pay, payroll, budgeting, and financial record-keeping Exceptionally organized, detail-oriented, and reliable, with strong follow-through Proactive and resourceful—anticipates needs and takes ownership of the details Discreet, trustworthy, and able to handle sensitive matters with the utmost confidentiality Strong communicator, comfortable engaging with vendors, advisors, and senior contacts Able to work on-site full-time and handle hands-on, in-person office duties Technically fluent and comfortable using modern tools (including AI) to work efficiently Calm under pressure, flexible, and able to juggle competing priorities with good judgment

COMPENSATION

The estimated base salary for this position ranges from $80,000 to $175,000. Actual placement within this range depends on multiple factors, including relevant experience, level of education, and specialized skills. Towers Collective is conducting a confidential search on behalf of a private family office. The employer's identity will be shared with candidates who advance after an initial screening and confidentiality discussion. This role will be employed directly by the family office; Towers Collective is managing the recruitment process.

Pay:

$80,000.00 - $175,000.00 per year

Benefits:

401(k) Health insurance Paid time off Application Question(s): Are you able to work full-time on site in Norwalk, CT?

Experience:

executive assistant, personal assistant or comparable: 3 years (Preferred)

Work Location:

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Executive Personal Assistant & Office Manager for Private Family Office