Project Administrator

Job Title:

Project Administrator Job Description As a Project Administrator, you will be responsible for preparing, packaging, and processing project submittals, RFIs, and close-out documentation. You will also organize drawings, specifications, and bid documentation for active and upcoming projects. Attending and documenting weekly construction meetings will be part of your routine, as well as assisting with quantity take-offs, pricing, and tracking of change orders and new work scopes. Supporting procurement of construction materials and coordinating with vendors and subcontractors are key aspects of the role. Additionally, you will solicit vendor pricing, assist with bid preparation, and support contract documentation under the guidance of Project Managers and General Managers. Maintaining organized project files and ensuring compliance with internal documentation standards is crucial. Regular status updates on project progress and administrative milestones will be expected. Responsibilities Prepare, package, and process project submittals, RFIs, and close-out documentation. Set up and organize drawings, specifications, and bid documentation for projects. Attend and document weekly construction meetings. Assist with quantity take-offs, pricing, and tracking of change orders. Support procurement of construction materials and coordination with vendors. Solicit vendor pricing, assist with bid preparation, and support contract documentation. Maintain organized project files and ensure compliance with documentation standards. Provide regular status updates on project progress and administrative milestones. Assist Project Managers with administrative tasks throughout the project lifecycle. Essential Skills Bachelor's Degree in Communications, Business, or Construction Management. Proficiency in Microsoft Office, especially Excel. Ability to download and edit PDFs from vendors. Experience with document control and project coordination. Familiarity with data entry skills, change orders, RFIs, submittals, purchasing, and ERP systems. Additional Skills & Qualifications Experience with Procore. ERP experience. Knowledge of purchasing, RFIs, submittals, and change orders. Work Environment The position is onsite with working hours from 7 am to 3:30 pm, with flexibility to work from 8 am to 4:30 pm. The office space has a great culture and a welcoming feel, treating employees as individuals rather than numbers. This is a growing firm with a backlog built out through 2026 and beyond. In addition to working with top-tier general contractors, employees are rewarded with year-end bonuses, monthly recognition, celebrations for birthdays, and occasional lunches provided by the company. Job Type & Location This is a Contract to Hire position based out of Wallingford, CT. Pay and Benefits The pay range for this position is $21.50 - $28.85/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Wallingford,CT.

Application Deadline This position is anticipated to close on Mar 30, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people Actalent is an equal opportunity employer. About Actalent Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day. Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.