Office Services Coordinator

Office Services Coordinator Gfeller Laurie LLP West Hartford, CT Job Details Full-time $20 - $25 an hour 1 day ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Employee assistance program Vision insurance 401(k) matching Employee discount Life insurance Referral program Qualifications Microsoft Excel Microsoft Outlook Scanning Administrative experience Multi-line phone systems Full Job Description Job description Overview Gfeller Laurie LLP, a boutique litigation law firm with a national presence, is seeking a Front Desk & Office Coordinator to support our West Hartford, Connecticut office. This role is the first point of contact for clients, visitors, and staff and plays a key role in maintaining a professional, organized, and efficient office environment. The ideal candidate is polished, detail-oriented, and comfortable managing multiple responsibilities in a fast-paced setting. Front Desk & Client-Facing Responsibilities Serve as the primary point of contact for incoming calls and office visitors Greet clients and guests in a professional and welcoming manner Manage a multi-line phone system and route calls appropriately Coordinate conference room scheduling, setup, and cleanup for meetings Mail & Document Management Process all incoming and outgoing mail, including FedEx, UPS, and certified mail Scan, upload, and route documents to appropriate attorneys and staff Receive and distribute client records in accordance with confidentiality protocols Assist with document reproduction, including copying, scanning, and binding Office Coordination & Operations Maintain office supply inventory and coordinate orders as needed Support kitchen and common areas (restocking, organization, general upkeep) Perform daily walkthroughs of the office and report maintenance or facility issues Coordinate vendor services and schedule service calls as needed Assist with office events, meetings, and internal coordination Administrative Support Assist with general administrative tasks as needed Support scheduling, coordination, and internal communications Provide ad hoc support to attorneys and staff Qualifications Prior administrative, front desk, or office coordination experience preferred Professional demeanor with strong customer service skills Excellent organizational and multitasking abilities Strong communication skills (written and verbal) Proficiency in Microsoft Office (Outlook, Word, Excel) Ability to work independently and as part of a team Compensation Compensation for this role ranges from $20.00 - $25.00 per hour, depending on experience and qualifications. Gfeller Laurie LLP offers a competitive benefits package and opportunities for professional growth. Equal Opportunity Employer Gfeller Laurie LLP is an Equal Opportunity Employer and is committed to maintaining a professional workplace free from discrimination and harassment.

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Vision insurance Application Question(s): How many years of experience do you have in a front desk or office support role? Do you have experience managing phones and greeting clients in a professional setting? Are you comfortable handling mail, scanning, and document management? How many years of experience do you have working in an office environment? Ability to

Commute:

West Hartford, CT 06107 (Required)

Work Location:

In person