Find & Apply For Office / Administrative Assistant Jobs in West Hartford, Connecticut

$23.00 - $25.00 per hour About the Role We are seeking an organized, empathetic, and detail-oriented Office Manager & Meals on Wheels Coordinator to oversee our daily home care office operations and lead our Meals on Wheels program. This job has a very good schedule. 8:30-5 Monday - Friday.

Role Dynamics:

As our home care agency grows and operational needs shift, the responsibilities of this position will transition between administrative management for Juniper Home Care and hands-on Meals on Wheels coordination. We are looking for someone who excels in office administration today and is enthusiastic about actively coordinating client care and program logistics. What You'll Do Juniper Home Care Administrative & Operations Management Oversee daily agency administrative workflows, including answering calls, managing correspondence, ordering supplies, and maintaining organized filing systems. Manage office calendars, schedule appointments, and coordinate cross-departmental communication. Maintain up-to-date client and caregiver documentation, licensing, and regulatory compliance files. Provide administrative support for meetings, community outreach, and organizational reporting. Meals on Wheels Program Leadership Direct day-to-day Meals on Wheels logistics, including route optimization, delivery schedules, and client meal counts. Recruit, train, schedule, and supervise delivery drivers and volunteers. Serve as the primary point of contact for clients and family caregivers, addressing inquiries with empathy and ensuring high satisfaction. Partner with kitchen and dietary teams to align meal production with delivery schedules and strict food safety standards. Oversee program budget, client billing, invoicing, payment tracking, and financial follow-ups.

What We're Looking For Experience:

Background in home care administration, program coordination, operations management, or personal care services.

Technical Skills:

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and scheduling software.

Core Competencies:

Exceptional organizational, multitasking, and time-management abilities with strong attention to detail.

Adaptability:

Openness to balancing and transitioning between administrative support and hands-on client care duties as needed. Heart for

Service:

A genuine passion, empathy, and understanding for supporting seniors and vulnerable individuals receiving care at home.

Job Details Pay Rate:

$23.00 - $25.00 per hour

Job Type:

Full-time Schedule:

Day shift (Monday - Friday)

Work Location:

In-person Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Experience:

Dispatching:

1 year (Required)

Home Care Admin:

1 year (Required)

Pay:

$23.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

Home Care Admin:

1 year (Required)

Dispatch:

1 year (Preferred)

Language:

English and Spanish (Required)

Work Location:

In person