An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
The Administrative Officer assists the Chief, Radiation Oncology Service (ROS) in the overall administrative decision-making, policy development, and resource management of the radiation oncology service.
Qualifications:
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/09/2026.
Time-In-Grade Requirement :
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-07 . The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-9
Requirements:
Specialized Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provide administrative oversight for planning, organizing, coordinating, implementing controlling, and evaluation of the overall administrative operations of Radiation Oncology Service; Participate in the development of Radiation Oncology Service strategic long-range planning, analyzes plans to determine the impact on administrative processes, and feasibility of making modifications to accomplish mission requirements; Perform comprehensive in-depth analysis of data to determine changes in workload, volume, patterns, trends and staffing and prepares for presentation (narrative, statistical and graphic reports) with recommendations for cost effective changes to appropriate management sources; Assure the annual performance appraisals for all Radiation Oncology employees, including physician professional evaluations (OPPE/FPPE), are completed in accordance with current regulations and established timeframes; Prepare the Radiation Oncology service budget projections based on studies of past expenditures, knowledge of Radiation Oncology care requirements, changes in which have occurred in workload, and future goals of service which involves working closely with the program heads in assessments, forecasting, and determination of their specific needs; Provide direct supervision of the office administrative personnel with full responsibility for the performance appraisals of the clerical employees, and assists the Chief, ROS in administrative supervision of physicians and radiation therapists; Manages contracting and procurement for large, complex procurements. This may include preparing procurement requests, evaluating proposals for work, and/or maintaining procurement and contracting records.
OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related, if related.
NOTE:
Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.
OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and graduate-level education.. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .
