Secretary (OA)

Serve as the personal secretary to the Associate/Deputy Director, for Bay Pines VA Healthcare System. Serve as the principal office clerical or administrative support position to the head of the organizational unit by assisting the supervisor, and in some cases, the subordinate staff of that individual Therefore, there is typically no more than one secretary role possible in each organizational unit.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/01/2026.

Time-In-Grade Requirement :

Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06 and for a GS-08 position you must have served 52 weeks at the GS-07 . The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Proficiency Requirements In addition to meeting experience or education requirements, this position requires a typing requirement of 40 words per minute. You may qualify based on your experience as described below: For the GS-07: Carefully read the following descriptions of the required specialized experience for the position. Your resume must support your response. Applicants must have one (1) full year of specialized experience related to this position. This experience must have been equivalent to at least the GS-06 grade level in the Federal Service.

Specialized experience:

Examples of specialized experience would typically include, but are not limited to: Maintaining email for assigned personnel Operating a wide variety of office productivity software such as Excel, Word, and PowerPoint Maintaining a file system Arranging meetings and conferences Reviewing incoming publications and directives referring those of importance or interest as appropriate For the GS-08: Carefully read the following descriptions of the required specialized experience for the position. Your resume must support your response. Applicants must have one (1) full year of specialized experience related to this position. This experience must have been equivalent to at least the GS-07 grade level in the Federal Service.

Specialized experience:

Examples of specialized experience would typically include, but are not limited to: Personally handles many matters, including complaints that employees or patients feel warrant the supervisor's attention Research, gather, and assemble information for reports and reporting purposes Operating a wide variety of office productivity software such as Excel, Word, and PowerPoint Makes all necessary arrangements for travel, arranging schedule of visits, making transportation and hotel reservations, notifying organizations and officials to be visited, keeping in touch with supervisor enroute, writing thank you letters after return as needed, and submitting travel vouchers and reports. On own initiative and discretion, establishes priorities, sets up, reschedules, or refuses appointments, accepts or declines invitations to meetings, and arranges for representation by a subordinate official when that is desirable. Manages the executive team member's email inbox for the assigned directorate. Assigns items to the appropriate personnel or organization for action/response. Arranges meetings and conferences including space, time, attendees, agenda and background material. You will be rated on the following Competencies for this position: Accountability Administration and Management Attention to Detail Clerical Computer Skills Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Writing Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note :

A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:

The work is primarily sedentary. Work requires some walking, standing, bending and carrying light items such as books, folders, papers, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .