Job Description Help for Job Description. Opens a new window. The Engineering Administrative Assistant provides administrative and operational support to Engineering Department by coordinating office activities, maintaining records, preparing reports, scheduling maintenance activities, and assisting with projects. This role serves as a liaison between the engineering team, vendors, contractors and other departments to ensure efficient and daily operations and compliance with SOPs.

Key Responsibilities:

• Provides Administrative support to both the Director of Engineering and Assistant Director as well as the team.
• Answers phone calls, emails and departmental correspondences with vendors and internally.
• Schedules meetings, appointments, inspections and preventive maintenance activities.
• Maintains engineering files, logs, equipment records, warranties and service contracts.
• Prepares purchase orders, requisition's, vendor documents.
• Tracks departmental expenses, invoices and budgets as well as reconciles end of month activities.
• Prepares reports, maintains project timelines, safety standards.
• Answers emails and phone calls for other team members within the department.
• Printing daily reports and compiling weekly, monthly and annual reports and documents when required.
• Assistance with ordering and end of month reconciliation when required.
• Basic knowledge of various package handling, i.e. UPS, FEDEX, etc.
• Basic knowledge of computer printers, photocopiers, Postage machine.
• Ability to draft effective, grammatically correct correspondence.
• All other duties as assigned.