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Administrative Assistant
Job
Robert Half
Boynton Beach, FL (In Person)
Full-Time
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Job Description
We are looking for a dependable Administrative Assistant to support office coordination and facility-related activities for a Contract position based in Florida. This role blends traditional administrative work with hands-on oversight of the workplace environment, making it ideal for someone who is organized, observant, and comfortable managing day-to-day operational needs. The successful candidate will help maintain a well-organized office setting, coordinate with internal teams and external partners, and address routine issues with a proactive approach.
Responsibilities:
- Manage daily administrative tasks, including scheduling, correspondence, document organization, and general office coordination.
- Arrange meetings, travel plans, and service appointments while keeping calendars and logistics running smoothly.
- Maintain accurate paper and digital records to support efficient access to business information.
- Assist with reports, research activities, data entry, and other operational projects as needed.
- Welcome visitors, handle inbound calls, and act as a central point of communication for staff and external contacts.
- Perform regular inspections of the office and surrounding property to identify maintenance, safety, or cleanliness concerns.
- Track facility issues, document observations, and follow through with vendors or service providers until matters are resolved.
- Oversee workplace readiness by monitoring shared spaces, kitchen supplies, and overall office presentation.
- Address routine building or office problems independently when appropriate and escalate larger concerns as needed.