Administrative Assistant

Administrative Assistant Oceanview Financials Coral Springs, FL Job Details Full-time $15 an hour 1 day ago Benefits Paid time off 401(k) matching Flexible schedule Qualifications Bilingual Record keeping Computer operation Google Workspace Microsoft Excel Phone communication Inventory management Dental receptionist Computer literacy Greeting customers Content editing Executive administrative support Improving operational efficiency Task prioritization Financial record maintenance QuickBooks Data entry Organizational skills Multi-line phone systems Clerical experience Productivity software Google Calendar Communication skills Entry level File organization Office experience Client interaction via phone calls Full Job Description Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance efficiency, and provide exceptional customer service. As an energetic and proactive member of our organization, you will manage a variety of administrative tasks, coordinate schedules, and serve as the first point of contact for visitors and clients. Your positive attitude, strong organizational skills, and ability to multitask will help keep our office running smoothly and foster a welcoming environment for all. Responsibilities Personal assistant to the owner Operate multi-line phone systems efficiently to handle incoming calls and route messages accurately. Maintain organized filing systems, both physical and digital, including data entry, document proofreading, and record keeping. Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks to prepare reports, spreadsheets, invoices, and financial records. Coordinate calendar management and scheduling for meetings, appointments, and events while ensuring timely reminders. Provide excellent customer support by addressing inquiries promptly via phone or email while maintaining a friendly demeanor. Assist with clerical duties such as photocopying, faxing, mailing, and managing office supplies inventory. Support personal assistant tasks as needed to help executives stay organized and on schedule. Ensure accuracy in all written communications through proofreading and editing documents before distribution. Experience Prior office experience in administrative roles or reception duties is required; experience in medical or dental receptionist roles is a plus. Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Excellent communication skills with a focus on phone etiquette; bilingual abilities are highly desirable. Familiarity with clerical tasks like filing, proofreading, calendar management, and time management techniques. Join us to be part of an energetic team committed to excellence! We value proactive individuals who thrive on organization and delivering top-tier support in a vibrant office environment. This paid position offers an engaging opportunity to develop your administrative skills while making a meaningful impact every day!

Pay:

$15.00 per hour

Benefits:

401(k) matching Flexible schedule Paid time off

Work Location:

In person