An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
The goal of the student worker position for the Office of the Registrar is to aid in the daily tasks of the Registrar Department, which includes degree audits, data gathering and entry, filing, copying and phones/emails as needed. The duties may include but are not limited to the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assists with the preparation of Transfer Evaluations of Incoming Students via live spreadsheets and the use of SLATE. Picking up and taking mail to mailroom and/or other departments around campus Handling of student s digital records for filing purposes Stuffing envelopes with sensitive correspondence for students Assisting with Graduation duties such as, but not limited to mailing, organizing, carrying/lifting diplomas, assisting during commencement ceremony, etc. Data Entry onto Power Campus and SLATE. Assists in any data gathering or entering and general office duties as needed for Academic Records, which include phones and emails, especially during busier parts of the semester.
KNOWLEDGE, SKILLS AND ABILITIES
: Exceptional time management and organization skills Proficiency with MS Office Strong oral and written communication skills Must possess organizational and project management skills, knowledgeable at problem solving, follow through on projects to timely completion, and demonstrate excellent judgment with attention to detail. Must be able to work in a fast-paced, team-based environment handling sensitive and confidential matters. Must support the University s Catholic mission.
EDUCATION AND EXPERIENCE QUALIFICATIONS
: Previous office experience preferred but not required.
PHYSICAL SKILLS AND ABILITIES
Requires ordinary ambulatory skills sufficient to visit other locations; the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of 10 - 40 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, type and perform data entry, visual acuity to use a keyboard, operate equipment and read technical information, ability to hear to answer telephones and to communicate verbally.
WORKING CONDITIONS
Work is performed primarily indoors with minimal safety hazards and requires primarily seated work.
