Parish Secretary

Job Summary We are seeking a dynamic and organized Parish Secretary to join our team! This position is responsible for clerical and some bookkeeping support for the parish. Individual must be well organized and detail oriented and able to provide a welcoming spirit and have the ability to work well with others. Responsibilities Manage and coordinate calendars, appointments, and meetings to ensure optimal scheduling efficiency. Handle front desk duties, including greeting visitors, answering phone systems, and providing excellent phone etiquette. Including emails and faxes. Oversee office operations such as filing, bookkeeping, vendor management, and basic office supply procurement. Assist with event planning and coordination for parish gatherings, meetings, or special events. Includes coordinating baptisms, weddings and funerals. Support human resources functions and maintaining personnel records. Maintain accurate records of financial transactions using Ministry Platform software; assist with budgeting and payroll reporting. Ensure organized document management through filing systems and digital record keeping for easy access and compliance. Maintain and submit Diocesan reports as required. Create weekly bulletin, print, and distribute. Experience Proven experience in office administration or clerical roles within a professional environment. Familiarity with bookkeeping software is highly desirable. Strong organizational skills with the ability to multitask. Experience in event planning, vendor management, and calendar management is advantageous. Excellent communication skills coupled with professional phone etiquette are essential for success in this role. Prior experience managing medical office operations or front desk responsibilities is a plus but not required.

Pay:

From $15.00 per hour

Work Location:

In person