Administrative Assistant

We are looking for an organized part-time Administrative Assistant to support daily operations within the HR office. This is a contract position focused on maintaining personnel records, handling front-office communication, and keeping documents accurately processed and stored. The ideal candidate is detail-oriented, comfortable with routine administrative tasks, and able to assist with physical file handling when needed.

Responsibilities:

• Provide administrative support to the HR office by managing day-to-day clerical and office coordination tasks.
• Receive and direct incoming calls in a courteous and efficient manner, ensuring inquiries are routed appropriately.
• Scan personnel records and other documents to maintain accurate and accessible file documentation.
• Prepare former employee files by consolidating materials, organizing records, and readying boxes for offsite storage.
• Perform regular filing activities to keep physical records orderly, current, and easy to retrieve.
• Complete data entry tasks with accuracy to support record maintenance and office documentation.
• Assist with reception-related duties, including greeting visitors and supporting general front-desk coverage as needed.
• Handle file storage boxes weighing approximately 10 to 15 pounds as part of records organization activities.