Construction Project Administrator

Construction Project Administrator Carlton Construction - 3.3 Fleming Island, FL Job Details Full-time 11 hours ago Benefits Paid parental leave Paid holidays Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Parental leave Vision insurance 401(k) matching Life insurance Qualifications Teamwork Construction administrative experience Communications Associate's degree Time management

Full Job Description About Us:

At Carlton Construction, we are more than just a contractor. We are experienced construction managers who guide projects from pre-construction to completion, resulting in unique spaces that enrich life. We put more into every project because it results in less stress for every party involved. Within the construction industry, our name stands for transparency, trust, and impeccable attention to detail. We work tirelessly to meet our clients' project goals, guided by a client-first philosophy that is shaped by living our core values - Details Matter, People Matter, and Results Matter. About the

Role:

The Project Administrator at Carlton Construction plays a critical role in supporting Project Managers and Assistant Project Managers by ensuring project documentation, reporting, and communication are consistently accurate, organized, and accessible throughout the life of a project. This role is responsible for coordinating project setup activities, maintaining project files and drawings, supporting meetings and documentation, assisting with closeout processes, and helping ensure teams have the information they need to execute successfully. The successful candidate thrives in a fast-paced, collaborative environment, demonstrates exceptional organizational skills and attention to detail, and enjoys creating structure and efficiency that help project teams deliver outstanding results. You're someone who:

• Produces consistently professional and thorough communication
• Takes pride in organization, accuracy, and maintaining well-structured documentation
• Enjoys supporting team success and helping others perform at their best
• Wants the best idea to win
• Is committed to meeting or exceeding deadlines
• Has excellent time management and prioritization skills
• Takes initiative and looks for opportunities to improve processes
• Is proactive, resourceful, and a self-starter
• Has the confidence to ask for help when needed and offer help when available
• Is excited by challenges and approaches obstacles with a solutions-oriented mindset
• Plans for the intended result with humility, leadership, and teamwork in mind
• Believes family is more than just a word
• Has the ability to dream and the courage to deliver
• Stays curious and never settles for good enough What you'll do:
• Support Project Managers and Assistant Project Managers throughout all phases of construction projects
• Prepare project startup materials, job trailer documentation, and superintendent project setup packages
• Coordinate Internal Kickoff Meetings and Post-Mortem Meetings, including agendas, invitations, documentation, meeting minutes, and follow-up action items
• Attend meetings and document discussions, decisions, and action items as required
• Maintain project files using established naming conventions and organizational standards
• Manage electronic project folders and documentation to ensure information remains current and accessible
• Maintain project drawings within Procore and coordinate drawing distribution and printing as needed
• Order and coordinate delivery of field documentation including drawings, agreements, submittals, RFIs, signage, and related materials
• Communicate with subcontractors regarding project documentation and closeout requirements
• Collect closeout documents and prepare project closeout binders in accordance with company standards
• Coordinate regularly with Project Managers, Assistant Project Managers, Superintendents, and subcontractors to support project needs
• Identify opportunities to improve workflows, efficiency, and documentation processes What you bring:
• Experience supporting construction projects, project administration, or related administrative functions (preferred)
• Experience with Procore or similar construction management software (preferred)
• Associate's or Bachelor's degree in Business, Construction Management, Project Management, Communications, or a related field (preferred)
• Strong organizational and document management skills
• Punctual, reliable, and able to consistently meet deadlines and expectations
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong attention to detail and commitment to accuracy
• Ability to work collaboratively across multiple project teams
• Proficiency with Microsoft Office Suite and digital document management systems
• Systems-oriented mindset with a focus on efficiency, consistency, and continuous improvement
• Commitment to accountability, follow-through, and team success Why join Carlton?
• Strong culture that promotes a family/team environment
• Competitive pay
• Health, dental, and vision insurance
• Employer-paid life insurance
• Paternity and maternity leave
• 401K with company match
• PTO and Paid Holidays with no waiting period (40 hours available on hire date) You will love working here if:
• You want the best idea to win
• Challenges excite you
• You plan for the intended result
• Family is more than just a word
• You have the ability to dream and the courage to deliver
• Getting it right is more important than getting credit This might not be the place for you if:
• You come to work more focused on the time clock than your results
• You are not willing to roll up your sleeves and be part of the solution
• You are more committed to being right than learning
• You settle for good enough
• You're not willing to be better tomorrow than you were today

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Tuition reimbursement Vision insurance

Work Location:

In person