Find & Apply For Office / Administrative Assistant Jobs in Fleming Island, Florida

Job Overview We are seeking a dynamic and highly organized Office Assistant to join our team and help ensure the smooth operation of our office environment. This role is vital in supporting daily administrative functions, managing communication channels, and maintaining an efficient workspace. The ideal candidate will bring enthusiasm, technical proficiency, and exceptional organizational skills to foster a productive and welcoming office atmosphere. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a professional and collaborative team. Responsibilities Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette. Perform data entry tasks with accuracy, utilizing spreadsheets and productivity software to maintain organized records. Handle front desk duties including greeting visitors, managing client communication, and providing excellent customer support. Assist with office management tasks such as filing, document proofreading, calendar management, and scheduling appointments. Support bookkeeping activities by using QuickBooks for invoicing, expense tracking, and financial record keeping. Coordinate office supplies inventory, place orders as needed, and ensure the office remains well-stocked and organized. Provide general clerical support including word processing, preparing reports, and maintaining filing systems to enhance overall office productivity. Experience Proven experience in an administrative or clerical role within an office setting. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry. Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Prior experience managing multi-line phone systems and providing exceptional customer service or client communication. Bilingual abilities are a plus to assist diverse client interactions and team communication. Demonstrated ability to handle phone communication professionally while maintaining high levels of accuracy in typing and proofreading tasks. Personal assistant or office management experience is preferred but not required; a proactive attitude and strong time management skills are essential. Join us in creating a vibrant office environment where your skills will make a meaningful impact!

Pay:

$17.00 per hour Expected hours: 40.0 per week

Work Location:

In person