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Project Administrator

Job

Abbott Construction LLC.

Gainesville, FL (In Person)

Full-Time

Posted 2 days ago (Updated 5 hours ago) • Actively hiring

Expires 7/26/2026

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Job Description

PROJECT ADMINISTRATOR JOB DESCRIPTION SUMMARY
The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.
REQUIREMENTS
Education
    Required:
    High School Diploma.
      Preferred:
      High School Diploma and some secretarial courses. Experience
        Required:
        General secretarial experience.
          Preferred:
          General secretarial experience and some general construction industry knowledge.
          Skills / Knowledge
          / Abilities
          • Position requires intermediate computer skills (Word and Excel).
          • Position requires excellent organizational skills.
          • Position requires the working knowledge of general office. equipment (fax machines, copiers, etc…).
          • Position requires the ability to communicate with and work with all types of people.
          • Position requires good telephone etiquette.
          DUTIES AND RESPONSIBILITIES
          • Preparation of subcontracts, purchase orders and change orders.
          • Review and approval of subcontractor certificates and insurance.
          • Review and approval of subcontract security (bonds, letter of credit, etc.).
          • Prepare and distribute bid packages on CM projects.
          • Prepare and distribute addendums on CM projects.
          • Prepare outgoing correspondence (type, fax and mail).
          • Prepare owner pay applications.
          • Prepare owner change orders.
          • Prepare and distribute project directories.
          • Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
          • Various notary duties (pay requests, bids, etc.).
          • Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
          • Preparation of weekly packages to satellite (and job site) offices.
          • Other miscellaneous duties as needed.