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Job Description
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Job Locator:
C-3.7.18
Title:
Principal's Secretary Position Grade:
Support Salary Schedule Evaluated By:
Principal Job Description:
Performs secretarial and administrative duties for the building principal, maintains the school's accounts and records, and coordinates clerical office functions of the school. Responsibilities and duties of this position include: Provides secretarial and clerical support to the Principal's office, including transcribing, typing, filing, duplication of materials, sorting and distributing incoming mail, etc. May perform bookkeeping functions, including maintaining internal accounts, and completing and maintaining related records. Answers phones and greets the general public; refers to appropriate individuals. May prepare requisitions and purchase orders, including receiving and checking in merchandise; recording receipts and disbursements, and preparing payments. Conducts research and makes recommendations for purchasing school supplies and equipment; enters requisitions for school supplies and equipment into the computer. Compiles and completes school payroll information, including maintaining proper records, posting daily absentees, checking time in/out sheets, and maintaining a ledger for payroll reporting. Maintains student records, compiles information, and completes related reports, official documents, and forms, such as attendance and suspension reports, discipline information, scheduling, grades, report cards, and student registration information. Designs, maintains , and arranges printing for school forms, such as , field trip permission slips, textbook issue and inventory forms, daily announcements, insurance requisitions, work orders, etc. May administer the free and reduced lunch program, including approving lunch applications, entering information on the computer, and maintaining a current roster. Completes monthly reports and submits them to the Director of Food Services for review. Processes warehouse orders for school, including ordering paper, photocopying supplies, and related office supplies to ensure that supplies are purchased consistently with competitive prices. May distribute and collect insurance and worker's compensation information and forms to and from employees and submit them to Assistant Superintendent for Business Affairs. Performs other duties of a similar nature or level.
Required Qualifications:
Must be a high school graduate or have passed the G.E.D. equivalency examination. Two years secretarial/clerical experience; or a combination of previous education/training/experience which provides for an equivalent background necessary to perform the work.
BACKGROUND SCREENING
All prospective employees must submit to a Level 2 background check pursuant to Florida State Statute 435.04 and be found eligible by the Agency for Health Care Administration (AHCA) Care Provider Background Screening Clearinghouse. The background check will include, but is not limited to, fingerprinting for statewide criminal history records checks through the Florida Department of Law Enforcement, national criminal history records checks through the Federal Bureau of Investigation, local criminal records checks through local law enforcement agencies, and a search of the sexual predator and sexual offender registries of any state in which the prospective employee resided during the immediate preceding 5 years.
