Administrative Assistant

Administrative Assistant TOVS Condo Hallandale Beach, FL Job Details Full-time $20 - $22 an hour 1 day ago Benefits Paid time off Qualifications Bilingual Record keeping Computer operation Microsoft Excel Guest relations Phone communication Computer literacy Greeting customers Accounting software Executive administrative support Task prioritization Financial record maintenance Data entry Organizational skills Multi-line phone systems Clerical experience Productivity software Office management Managing executive calendars Proofreading Guest services Communication skills Entry level File organization Office experience Client interaction via phone calls Full Job Description Job Summary We are seeking a dynamic and highly organized Administrative Assistant with Condo or Residential experience to join our team! This vital role involves providing exceptional administrative support across various departments, ensuring smooth office operations, and delivering outstanding customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Bilingual abilities are a plus! This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant work environment. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you! Duties Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth Operate multi-line phone systems to handle incoming calls efficiently, providing accurate information or routing calls as needed Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records Perform data entry tasks with high accuracy using Microsoft Office, Google Workspace, and other office software tools Assist with bookkeeping activities using TOPS to support financial record-keeping Schedule appointments, manage calendars, and coordinate meetings for staff and executives with precision Support office management tasks such as ordering supplies, proofreading documents, and maintaining office equipment Provide customer support by addressing inquiries promptly and professionally via phone or email Conduct clerical duties including photocopying, faxing, mailing, and preparing reports or presentations Uphold excellent phone etiquette while managing complex schedules and handling sensitive information discreetly Experience Proven office experience in administrative roles or as a receptionist, preferably in a condominium environment Strong computer literacy with proficiency in Microsoft Office Suite (Word and Excel), and data entry skills Familiarity with multi-line phone systems and front desk operations to manage high call volumes effectively Experience with bookkeeping software is highly desirable for supporting financial tasks Excellent organizational skills with the ability to prioritize tasks efficiently in a busy setting Bilingual abilities to serve diverse client needs are advantageous but not required Demonstrated customer service skills with a professional demeanor and strong phone etiquette Knowledge of office management procedures including filing systems, proofreading documents, and calendar management Join us in creating an energetic workplace where your organizational talents shine! We value proactive individuals who are eager to support our team's success through exceptional administrative expertise. This position offers the chance to grow your career while making a meaningful impact every day.

Pay:

$20.00 - $22.00 per hour

Benefits:

Paid time off

Work Location:

In person