Administrative Specialist 1

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ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

Types letters, reports and forms; composes and types routine correspondence and statistical data; proofreads materials; takes and transcribes dictation; utilizes computer equipment to input and retrieve information, and prepare correspondence. Operates recording equipment and takes notes at advisory board meetings; transcribes and prepares drafts of proceedings. Establishes and maintains relatively complex files; compiles and tabulates data. Arranges meetings; maintains appointment schedule. Greets and screens callers and visitors; responds to inquiries; directs citizens to proper authorities. Processes applications; opens and distributes mail; requisitions supplies. Provides guidance and assignments to clerical employees. Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establish and maintain effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required for this position description only.

Required Education and Background Information:

Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Demonstrated ability to type at a rate of 45 corrected words per minute.