Administrative Assistant

We are looking for a dependable Administrative Assistant to support day-to-day office operations in Maitland, Florida. This is a Long-term Contract position suited for someone who enjoys organized, hands-on administrative work in a collaborative on-site environment. The role focuses on document handling, data entry, front-office support, and vendor record verification while partnering closely with the accounting team. Candidates should be comfortable working in the office each day and managing routine tasks with accuracy and consistency.

Responsibilities:

• Process incoming invoices by scanning documents, organizing records, and entering payment-related information into internal systems.
• Maintain orderly filing systems for invoices and other administrative documents to support efficient retrieval and recordkeeping.
• Review vendor paperwork to confirm required items are current and complete, including insurance documentation, tax forms, and business licenses.
• Provide general administrative support to the department through accurate data entry and routine office coordination.
• Handle inbound calls and assist with front-desk or receptionist-related duties in a courteous and attentive manner.
• Work closely with team members in a collaborative office setting to help keep daily administrative activities on track.
• Support accounting-related administrative tasks as needed, without requiring formal accounting expertise.
• Follow established office schedules and procedures while completing assigned work within regular business hours.