Find & Apply For Office / Administrative Assistant Jobs in Maitland, Florida

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Where is the work:

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires. Trane has a new exciting opportunity to join our organization as a Project Administrator in our Maitland, FL commercial sales office. Under direct supervision, this position is responsible for routine project documentation, material procurement, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with Project Managers, Account Managers and other assigned project staff to ensure the timely completion of each project. Must have great communication skills, organizational skills, follow up and strong ability to multitask on different tasks and computer systems.

Responsibilities:

• Follow establish standard work and processes, utilizing several enterprise systems.
• Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project financials including forecasting assistance, vendor invoices, utilizing project reports, etc.
• Reviews billing backlog and coordinates/communicates with internal and external stakeholders as necessary to resolve obstacles.
• Assist in keeping AR up to date and resolving billing or tax disputes.
• Responsible for general administrative functions to support the equipment fulfillment process.
• Work collaboratively with PM on resolving forecasting, under/over billings and other financial issues within projects.

Responsible for processing cases in case management.