An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
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Graduate Student Services Coordinator Requirements Include :
Requires high initiative with interpersonal skills and computer/word processing skills. Knowledge of Banner is essential. No minimum education required
Responsibilities Include :
The Office of Graduate Programs troubleshoots for, advises, and monitors graduate student progress toward degree completion. This position advises students about thesis/dissertation preparation and electronic submittal and performs preliminary and final checks. Answers general policy questions. Prepares correspondence, reports, and forms. Answers the telephone, takes messages and responds to requests. Research information and performs some analysis. Assists in staff work for the Graduate Council. Sets up and maintains records and files and creates and maintains records. Performs thesis/dissertation formatting checks. Advises students on formatting, explains electronic Thesis and Dissertation (ETD) submittal process and accepts final documents. Conducts end-of-term grade review and generates electronic notification letters (3x/yr). Conducts academic standing analysis, maintains procedure notebook, conducts analysis for part of term grade rolls. Update student record (holds) in database. Collects agenda items for Graduate Council meetings (8x/yr) and subcommittees meetings (as needed); prepares and disseminates agendas, packets and minutes. Maintains office records of Graduate Council membership and meetings. Assists with budget and/or expense reports. Monitors and records department invoices and expenses. Reconcile P-Card/ file records and create requisitions. Print out monthly budget, payroll, organizational detail report. Receives and responds to moderately complex correspondence following established procedures. Solves general concerns about department services, policies or procedures. Collects and compiles moderately complex information for inclusion in reports and/or presentation materials. Creates and produces a variety of moderately complex documents, reports for the department. Prepares charts, graphs and/or tables as necessary. Performs general office support such as sorting/distribution of mail, copying documents, filing, and supply inventory. Scan into Xtender. Order office supplies and office equipment. Equal Opportunity Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Official Transcripts Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES). We are an E-verify employer
