Front Office Coordinator

Front Office Coordinator

BRICKELL TRAVEL MANAGEMENT LLC - 3.3

Miami, FL Job Details Full-time 1 day ago Qualifications Microsoft Excel Microsoft Outlook Administrative experience Clerical experience

Full Job Description Description:

KEY RESPONSIBILITIES

Reception & Client Relations Professionally greet and assist visitors, ensuring an excellent first impression. Answer, screen, and direct incoming calls efficiently and courteously. Respond to general inquiries via phone, email, and in person. Maintain a well-organized and presentable reception area. Coordinate visitor check-ins and issue guest badges when required. Administrative Support Manage incoming and outgoing mail, courier services, and package deliveries. Maintain office supplies inventory and place orders as needed. Coordinate and schedule meetings, including reserving conference rooms and setting up equipment. Manage and maintain the office calendar. Ensure kitchen and common areas remain clean, stocked, and organized. Assist in drafting and distributing internal communications, reports, and memos. Organize and maintain office files, both electronic and physical. Monitor and respond to general office emails. Support for Accounting & Human Resources Provide clerical assistance to the Accounting Department, including invoice tracking and expense processing. Assist Human Resources with onboarding, interview scheduling, and personnel records. Support payroll preparation by maintaining accurate employee documentation. Collaborate with HR on employee engagement initiatives. Coordinate internal company events and celebrations. Travel & Vendor Coordination Assist in arranging employee travel and accommodations. Communicate with vendors to ensure timely service and compliance. Support coordination of Familiarization (FAM) trips. General Office Management Ensure the office remains organized and professional at all times. Act as liaison between departments for general office needs. Assist with special projects and cross-functional support as required.

Requirements:

QUALIFICATIONS

Previous experience in a front desk or administrative role. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Outlook, Excel). Familiarity with basic HR and accounting practices is a plus. Ability to maintain confidentiality and professionalism. Positive, proactive, team-oriented attitude.