Sr. Program Administrator GME - 537001

Sr. Program Administrator

GME - 537001 ABOUT FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good

POSITION DESCRIPTION

•

THIS POSITION IS ELIGIBLE FOR A SIGN-ON BONUS

(EXTERNAL

APPLICANTS ONLY

) •Florida International University (FIU) Herbert Wertheim College of Medicine (HWCOM) is a national leader in integrating community-based medical education and clinical care. We are dedicated to training socially accountable physicians, scientists, and health professionals committed to serving the community. HWCOM is an academic and clinical affiliate of Baptist Health, South Florida's (BHSF) largest not-for-profit health system. BHSF and HWCOM aim to develop a catalog of graduate medical education (GME) programs based out of BHSF's largest hospital, Baptist Hospital Miami (BHM). We are currently seeking a Sr. Program Administrator for Graduate Medical Education to join our team of professionals within

Baptist Hospital Miami:

Responsible for the day-to-day administration of multiple programs or a single large program, as assigned, including creating and maintaining departmental files, preparation of institutional forms and requests, creating purchase orders and tracking/reporting program finances on an ongoing basis in compliance with institutional and regulatory requirements. Create program's operational budget in conjunction with program leadership and OGME. Manages and tracks future year projections to ensure budget compliance. Manages and monitors budget(s) for variances. Manages and oversees trainee recruitment and graduation, including but not limited to application screening in the residency application software (e.g. ERAS), assisting with scheduling candidate interviews, ensuring trainees meet program requirements, securing meeting sites and venues, etc. Coordinates daily activities of the trainees to include developing and disseminating rotation schedules, scheduling conferences and meetings, developing and tracking completion of trainee & faculty evaluations, preparing for faculty meetings, taking minutes at various meetings and other activities as requested. Coordinates all logistics for program-specific orientation of new trainees. Manages evaluation mapping of competencies and milestones. Analyzes evaluations and shares trainee performance evaluations with program leadership via Clinical Competency Committee (CCC). Creates conference schedules, ensures didactics meets accreditation requirements, and integrates new ideas. Maintains accurate records of the trainee schedule and experience including rotations, procedure logs, evaluations, duty hours, leave and paid time off to ensure accurate reporting through the residency management software and Intern and Resident Information System (IRIS). In collaboration with Program Director ensures compliance with ACGME program requirements, board specific requirements and annual reporting. Revises, creates and implements policies/procedures in collaboration with Program Director. Critically evaluates policies to ensure alignment with institutional policies and accreditation requirements. Coordinates accreditation site visits, including preparing documents and actively participating in site visit. Ensures all databases and marketing materials are current and accurately reflect residency program information. Serves as a liaison between the program and the Office of GME and HWCOM Human Resources department, to facilitate new trainee credentialing and onboarding as well as offboarding procedures. Provides guidance to trainees on program and GME policies, and non-clinical aspects of the program. Liaison between the program-specific accrediting bodies, program leadership and OGME. Primary contact for external organizations and stakeholders. Attends and presents at local and national meetings as appropriate. Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

MINIMUM QUALIFICATIONS

Bachelor's degree and three (3) years of office or related experience.

HOW TO APPLY

For more information or to apply, please visit us on-line at http://careers.fiu.edu and reference job opening

ID JOB ID

537001. Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu . Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.