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Job Description
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OPEN UNTIL FILLED
Estimated Start Date:
07/13/2026 Job Summary This position is responsible for performing varied clerical duties to support office operations while maintaining strict confidentiality, including general office support, providing customer service to all stakeholders, and other related duties necessary for the school or department to operate efficiently. Essential Duties & Responsibilities Provide administrative and secretarial support with minimal direction while maintaining strict confidentiality in all aspects of work. Answer and screen phone calls and emails to provide information, transmit messages, direct inquiries, and provide direction to appropriate personnel. Provide customer service to internal and external stakeholders, communicate with staff at all levels and with the public, and keep administration informed of critical issues. Greet and check in visitors, assist with inquiries, and direct them to the appropriate areas as needed. Perform clerical tasks and administrative support duties, including maintaining a filing system, compiling data, photocopying and printing documents, receiving and distributing mail, providing support to staff, and other duties as required. Conduct student registration and withdrawal in accordance with standard operating procedures, which includes managing, processing, and entering student data from extensively detailed paperwork. Compose a variety of materials for the purpose of communicating information to parents/guardians, staff, students, and other parties as necessary and distribute materials as necessary. Review, edit, compose, and prepare correspondence, reports, and memorandums. Manage the authorized release of information requests to other schools, potential employers, government agencies, and other requestors for documentation such as student transcripts, proof of age, graduation, enrollment, and other documentation as applicable. Utilize a variety of software programs to complete responsibilities within prescribed deadlines. Gather student information including transcripts, school records, appropriate medical histories, and other required documents. Organize, administer, and update student records and ensure they are kept confidential, secure, and accurate. Provide backup for operations as necessary including, but not limited to, clinic duty, bus supervision, and cafeteria duty, if applicable. Notify appropriate personnel of emergency and critical situations for resolution. Attend meetings, in-service trainings, and ongoing professional development opportunities as required. Perform other duties as assigned. Minimum Requirements High School Diploma or General Education Degree (GED) from an accredited institution. One year of experience in a clerical role. OR Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position. Operating knowledge of computer programs, including email, word processing, spreadsheets, databases, and web-based technologies and platforms. Ability to communicate with a variety of audiences, orally and in writing, including electronic media. Time management skills and ability to utilize organizational skills, prioritize, and manage work assignments within established timeframes. Ability to establish and maintain working relationships with all stakeholders. Ability to work with others and facilitate groups to consensus. Apply online via employer's website and email resume. Must click Apply for further information.
