PURPOSE/SCOPE OF POSITION

The goals of the administrative assistant at NSYC are to provide support to the property management office and board by performing semi-skilled administrative tasks to assist in the day-to-day operation of the property at the direction of the property manager. The administrative assistant at NSYC is responsible for the required administrative tasks including but not limited to:

ESSENTIAL JOB FUNCTIONS

Answer incoming calls, receive, and respond to phone messages and emails. Assist residents' needs as required in a professional manner. Maintains resident files, vendor files, mail, binders, office supply, inventory and more. Provide Notary service, if applicable. Type and send letters, notices, violations, and other correspondence as needed. Assist and prepare for meetings, making packages as needed for those in attendance. Update all forms and applications as needed. Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc. using AppFolio. Organize and maintain the Associations \"Official Records\" such as contracts, owner communications, financial information, and other pertinent information as described in Florida Statutes Chapter 718. Keep the community website updated as described in Florida Statutes Chapter 718. Operate and update community software platforms for access control. Assist with needs of the various community committees. Advise the Property Manager and Board on any reports of accidents, fires or other claims related situations that relate to management, maintenance, or other operations of the Community. Assist the Board in the organization of the Association's Annual meeting and preparation and distribution of notice material in accordance with Florida Statutes Chapter 718. Prepare credit card reconciliations for manager and treasurer review. Preparation of packages for Board meetings. Assist in arranging the necessary materials, procedures, personnel, and other support for the conduct of the meetings. Provide assistance at the Board meetings and transcribe the minutes, if applicable. Post Agendas of the Board meeting 48 hours prior to the meeting.

QUALIFICATIONS

Experience and Education Three (3) years of verifiable experience in office duties. Two or more years of verifiable experience with like or similar industry knowledge. Preferred High School diploma or equivalent. Knowledge and Skills Knowledge of office machinery and supplies. Communication, organizational skills, decision-making, time management, and customer service background is paramount. Abilities Ability to establish and maintain effective working relationships and communication with residents, managers, vendors, and others. Physical Demands Ability to lift up to 20 lbs. Extensive use of fingers for typing and visual use of the computer monitor. Work in an upright standing or sitting position for long periods of time. Ability to perform the physical nature of the tasks listed above. Work Environment / Conditions Exposure to cleaning products, dust, dirt, wet, cold, heat and other extremes of weather. Day-to-day public contact. Frequently work at a fast pace, with constant interruptions.

OTHER:

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the discretion to review as duties and responsibilities change with business necessity periodically. Essential job functions and any other functions are subject to modification at any time, with or without notice. North Star Yacht Club is an equal-opportunity employer and drug-free workplace. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by the employee. In addition, management has the right to change any portion of this job description at any time and for any reason. The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Job Type:

Full-time Pay:

$16.00 - $20.00 per hour

Benefits:

Paid time off Ability to

Commute:

North Fort Myers, FL 33903 (Required) Ability to

Relocate:

North Fort Myers, FL 33903: Relocate before starting work (Required)

Work Location:

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