Personal Administrative Assistant Hourly

About the Opportunity Our top agent is a nationally recognized, high-performing insurance and retirement planning professional producing over $25 million annually in annuity business . This role is an opportunity to work directly alongside a fast-paced, growth-oriented leader in the financial services industry. We are seeking a highly organized, mentally sharp, adaptable, and dependable Personal Executive Assistant who can operate effectively in a demanding environment where priorities shift quickly and responsiveness matters. This position is not for someone looking for a slow-paced or highly repetitive role. It is designed for someone who thrives under pressure, can multitask at a high level, thinks critically, communicates professionally, and takes pride in helping a high-producing business operate efficiently.

Mission:

Our mission is to educate civilians, military personnel, federal & postal employees, families, and business owners so they can make informed decisions regarding retirement planning, asset protection, life events, and financial security.

Our vision is simple:

Leave people better than we met them.

Position Overview:

This role works directly with Rayna Reyes and is responsible for helping support day-to-day operations, client communication, appointment coordination, seminar logistics, administrative organization, and strategic growth initiatives. This is a salary-based position because business demands and schedules can vary significantly day-to-day. Candidates must be flexible and occasionally available outside of standard business hours as needed. The ideal candidate can handle high expectations, multiple moving parts, and fast decision-making while maintaining professionalism, composure, and accuracy.

Key Responsibilities:

Work directly with Rayna Reyes to support business operations and growth Make outbound calls to: Set appointments Confirm appointments Pre-screen prospective clients and seminar attendees Answer inbound client and event-related calls professionally Organize calendars, client information, and operational systems Enter and maintain accurate client notes and appointment tracking Assist with seminar, event, and travel coordination Manage multiple ongoing priorities simultaneously Help simplify retirement and insurance concepts for clients when appropriate Support follow-up processes and client outreach initiatives Assist during non-scheduled hours when urgent business needs arise Help maintain efficiency within a fast-moving, high-demand environment

Qualifications & Requirements:

Minimum 2 years of relevant professional experience required Must demonstrate the ability to multitask and perform under pressure Strong professional communication and phone skills Exceptional organizational ability and attention to detail Strong computer and technology skills are required Comfortable using and learning AI tools and modern technology platforms Ability to quickly learn systems, workflows, and software Ability to think critically and adapt quickly in changing situations Comfortable balancing stress and maintaining professionalism in a demanding environment Prior experience in: Executive or personal assistant roles Operations coordination Insurance or financial services Call center or appointment-setting environments Customer service or client-facing support Must be dependable, resourceful, flexible, and solution-oriented Willingness to travel up to 25% as needed The ideal candidate is: Quick-thinking and highly adaptable Organized without needing constant direction Calm under pressure Comfortable with changing schedules and priorities Able to communicate professionally with clients and business partners Motivated by growth, responsibility, and high standards Interested in long-term professional development opportunities

Compensation & Benefits:

Salary Range:

$17.50-25.00 hourly based on experience and skill level Compensation is based on: Experience Skill level Ability to handle responsibility

Adaptability Performance Additional Compensation:

Bonus opportunities Performance-based raises

Benefits:

Health insurance Vision insurance Disability insurance Paid time off

Schedule & Work Environment:

Full-Time Monday-Friday (hours may vary into evening) Occasional Sundays as needed Hours may vary depending on appointments, seminars, travel, and business needs In-person role located in Orange Park, FL Some travel required

Work Location:

Orange Park, Florida In-person position with some travel required.

Job Type:

Full-time Pay:

$17.50 - $25.00 per hour

Benefits:

Health insurance Paid time off Vision insurance Application Question(s): Able to be on call in evenings occasionally?

Experience:

Personal administrative assistant: 2 years (Required) Willingness to travel: 25% (Required)

Work Location:

In person