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SR
Southern Restoration USA
Office Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Florida data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,049 / year median in Florida
+5% projected growth
Job Description
Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support administrative functions, enhance communication, and foster a welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace culture. Responsibilities Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy using multi-line phone systems. Provide exceptional customer service by addressing inquiries, supporting client communication, and assisting with general information. Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing tools. Maintain organized filing systems, manage calendars, schedule appointments, and coordinate meetings to optimize time management. Handle administrative duties including proofreading documents, preparing reports, and managing correspondence efficiently. Support office management activities by overseeing supply inventory, processing invoices via QuickBooks, and ensuring the office environment remains tidy and functional. Assist with personal assistant tasks as needed, including calendar management and task prioritization to enhance overall productivity. Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency. Experience with data entry, filing systems, and clerical tasks that require high accuracy and attention to detail. Excellent organizational skills combined with effective time management to handle multiple priorities seamlessly. Strong verbal communication skills with professional phone etiquette; bilingual abilities are a plus for diverse client interactions. Familiarity with office management practices including calendar coordination, document proofreading, and client communication. Customer service experience demonstrating patience, clarity in communication, and problem-solving abilities. Knowledge of QuickBooks accounting software is preferred for handling invoicing and financial records. Join us in creating a vibrant office environment where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a collaborative team dedicated to excellence.