An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$25.00/hr. Construction Administrative Assistant We are seeking a highly organized and motivated Construction Administrative Assistant to join our growing team. This position is ideal for someone who thrives in a fast-paced environment, can adapt to changing priorities, and takes pride in providing exceptional customer service. We are a Family-Owned and operated company; we take pride in building strong relationships and delivering high-quality worked backed by years of experience. Our Company culture is centered in ownership, teamwork, and a "can-do attitude" where every team member plays a vital role in our success As the first point of contact for clients, vendors, and business partners, you will play a key role in maintaining our reputation for professionalism and responsiveness while supporting daily office operations, assisting sales, production, and accounting teams. The ideal candidate is detail-oriented, dependable, and enjoys working collaboratively in a team-focused environment. Responsibilities Answer and direct incoming phone calls professionally and courteously Draft, respond to, and manage customer and vendor correspondence Perform accurate data entry and maintain insurance documentation Assist with invoicing, payment processing, and basic bookkeeping functions Organize and maintain electronic and paper filing systems Assist with permitting applications and project documentation Manage online work order platforms for national clients Support management with a variety of administrative and clerical tasks Coordinate and maintain office records and project files Participate in company-sponsored networking events and team activities as needed Foster a positive, collaborative, and professional office environment Qualifications Minimum of 2 years of administrative experience, preferably within the construction industry or a customer service environment Strong computer proficiency with accurate data entry skills Excellent written and verbal communication skills Strong organizational and time management abilities Ability to prioritize multiple tasks in a fast-paced environment Exceptional attention to detail Reliable, punctual, and self-motivated Preferred Qualifications Bilingual in English and Spanish Experience with QuickBooks Enterprise Knowledge of construction administration, including permitting, insurance certificates, and lien waivers Previous experience supporting construction, contracting, or property services companies Benefits Eligible full-time employees may receive: Health Insurance Short-Term Disability Insurance Life Insurance 401(k) Retirement Plan What We're Looking For We're looking for someone who takes ownership of their work, communicates effectively, and enjoys being part of a collaborative team. The ideal candidate demonstrates integrity, accountability, professionalism, and a solutions-oriented mindset while contributing to a positive workplace culture. #WPB
