2026 - 2027 Administrative Clerk I - 10 Month

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JOB SUMMARY

The purpose of this position is to provide routine to moderately complex clerical support in the assigned administrative office.

ESSENTIAL JOB FUNCTIONS

• Performs various clerical support duties, such as copying, scanning, faxing, filing, and laminating.
• Provides administrative assistance to other clerical and secretarial personnel as needed.
• Generates correspondence, memos, agendas, reports, forms, manuals, and other relevant materials appropriate to the assigned department.
• Maintains and verifies accuracy of various departmental reports and databases, files documents and records as instructed by departmental guidelines, and retrieves files on request.
• Assembles a variety of data from office records for incorporation into departmental reports.
• Establishes, collects, organizes, and maintains data pertaining to assigned clerical tasks and composes departmental reports as requested.
• Reviews a variety of documents and determines methods for processing, i.e., student records, catalogs, periodicals, immunizations records, rosters, personnel documents, etc., and processes by use of manual or automated methods.
• Answers the telephone, routes calls, provides public with general information regarding department services.
• Assists department, program, or school management with various special projects and programs.
• Orders supplies and maintains storage rooms.
• May maintain calendar of various training and meeting rooms and schedule usage accordingly.
• May maintain routine accounting, financial, and cost records in accordance with established policies and procedures; may prepare or check payrolls, vouchers, requisitions, purchase orders, personnel, and similar records. Page 1 of 3
• Administrative Clerk I Escambia County School District
• May perform routine accounting support work and calculations according to generally accepted standard accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• May issue and/or process various applications or transactions for student or school programs, e.g., licenses, permits, certifications, free and reduced lunches, federal cards, parent invitations, attendance records, CAT scores, athletic eligibility, transcripts, etc.
• May collect fees and/or fines, and prepares reports to account for funds collected.
• Performs routine system backups by creating, loading, and saving data and program files to diskette and hard copy.
• Performs minor maintenance of computer equipment and related peripherals, i.e., modems, printers, scanners, tape drives, collators, etc.; changes printer ribbons, adds paper, and conducts minor maintenance of computer hardware; calls for technical support as needed.
• Communicates with other departments, supervisors, and the general public for the dissemination of information.
• Performs other duties as assigned.