Administrative Assistant - Elementary School Collage Day School - 3.4 Ponte Vedra Beach, FL Job Details Full-time From $25 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Life insurance Qualifications Customer communication Presentation software Word processing Filing High school diploma or GED Data management Financial record maintenance Telecommunication Typing Clerical experience Bookkeeping Full Job Description

POSITION

Administrative Assistant -

Elementary School SUMMARY:

Collage Day School is a dynamic, independent private day school in the beautiful Palm Valley area of Ponte Vedra Beach, Florida. We are part of International School Partnership's global community and serve students from infancy through elementary. Collage Day School is nestled on eight acres with winding nature trails and serene ponds. We provide your child with a safe and engaging environment that fosters not just their love of learning but also their eagerness to explore and understand the world around them. We are seeking an experienced administrative assistant who will perform confidential secretarial and clerical duties for the Elementary School. This individual will support the Director of the Elementary School and the school staff.

KEY RESPONSIBILITIES

Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school Assist the Director of the Elementary School and staff in handling interruptions and emergencies Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school and the frequent exercise of independent judgment within the scope of the authority granted by the Director of Elementary Education Type, reproduce, and distribute notices to staff, students, and parents Act as a receptionist, greeting visitors, answering telephone calls pleasantly and efficiently, and communicating effectively in routine, sensitive, and confidential matters Maintain student calendar of events Create forms, compile, and organize data and information necessary for the efficient operation of the office Manage the front desk during summer camp Distribute lunches Complete all required monthly and year-end reports in a timely fashion Maintain Accreditation requirements and standards Assist in classrooms and before/after care when staffing is required Maintain sign-in sheets, record student tardies/absences and collect medical notes Monitors In School Suspension (ISS) Records student incidents; provides copies to the Director Provides daily walk-throughs of classrooms/campus and logs concerns Serves as an on-site assistant to the Enrichment Coordinator Ensures all enrichment teachers have a room assignment and attendance list Conducts fidelity checks on a random rotation to ensure enrichments are meeting the standards set by Collage Day School Reports any issues to the Enrichment Coordinator Other duties as assigned

QUALIFICATIONS REQUIRED

Bachelor's Degree in education, ECE, or related discipline strongly preferred. High School Diploma required. Individual must possess excellent verbal and written communication skills Ability to demonstrate professionalism at all times Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications

SALARY/BENEFITS

Salary commensurate with experience. Starting rate of $25.00/hour Comprehensive benefits package including medical, dental, vision, matching 401(k), and paid time off. ISP Principles Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Well-being and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately. Treat everyone with care and respect. We look after one another, embrace similarities and differences, and promote the well-being of self and others. Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community. Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

E-Verify Participation:

Collage Day School and ISP U.S. participate in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the

U.S. ISP

Commitment to Safeguarding Principles Collage Day School and ISP are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All postholders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years' employment history. ISP Commitment to Diversity, Inclusion, and Belonging Collage Day School and ISP are committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background, or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.

E-Verify Participation:

ISP U.S. participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the U.S. Florida Background Check Process with

Clearinghouse:

The Florida Care Provider Background Screening Clearinghouse (Clearinghouse) is a system for background screening results of individuals required by law to undergo screening for employment in positions that provide services to vulnerable populations, as mandated by section 435.12, Florida Statutes. All background checks are conducted via the Florida Care Provider Background Screening Clearinghouse. More details can be found via https://info.flclearinghouse.com

Pay:

From $25.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person