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Administrative Assistant- TEFAP
Job
Farm Share, Inc.
Quincy, FL (In Person)
$37,440 Salary, Full-Time
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Job Description
Administrative Assistant:
Organization Established in 1991, Farm Share is a 501(c)(3) non-profit organization, dedicated to the recovery, sorting, packing and distribution of nutritious foods for people in need. Farm Share administers a combination of USDA commodity programs and produce recovery operations from a packinghouse located in Homestead, Florida - the heart of Miami-Dade County's farming area. For more information, please visit www.farmshare.org Position Job Description Reporting to the Facility Manager, the Administrative Assistant/TEFAP Agent has a variety of responsibilities and coordinates efforts in maintaining Farm Share's compliance with the USDA and Florida Department of Agriculture's TEFAP Commodities receiving, storage and distribution regulations. The Administrative Assistant/TEFAP Agent's main objective is to adhere to all policies and procedures for the organization while promoting Farm Share's mission and programs. The Administrative Assistant/TEFAP Agent performs the following functions:- Coordinate to ensure all agencies are educated on proper federal, state and organizational procedures & paperwork compliance.
- Maintain detailed records and organized files on all agencies participating in Farm Share's TEFAP program.
- Assist with annual physical inspections of all agencies to confirm compliance with rules and regulations.
- Ensure organizational compliance with TEFAP rules and regulations.
- Provide support with coordinating Community Food Distributions to serve persons in need.
- Keeping accurate inventory of TEFAP products received and distributed.
- Help organize and keep files in other department areas updated.
- Answer multiple phone lines.
- Assist with filing, scanning and any other office duties assigned.
- Take detailed messages and ensure appropriate individual receives messages in a timely manner.
- Type memos, correspondences, prepare reports, and other documents.
- Prepare, send and receive packages through multiple mailing methods.
- Order office supplies for members of office staff. Skill Set
- Must be extremely detail oriented.
- Must possess strong planning, problem-solving, and organizational skills.
- Must possess strong computer skills including advanced knowledge of MS Outlook, Word, Excel and G-Suite by Google.
- Able to communicate effectively and clearly in English.
- Able to successfully complete projects in a detailed-oriented manner while working under tight timelines.
- Able to foster, and work within, a dedicated team environment.