Job Overview This is a full-time position with benefits that pays $20 an hour and is a 30-hour a week position. We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to leadership and staff. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence. The Administrative Assistant is responsible for assisting with administrative functions and assumes other tasks as assigned by the Chief Executive Officer. The Administrative Assistant takes notes during board, leadership, and staff meetings and assists as needed during fundraising and awareness events. Responsibilities This position will exercise the organization's "Mission Statement" to establish high personal standards of excellence and job performance. The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform.

• Complete 30 hours of initial domestic and sexual violence training to become registered for privileged communication. Attend and document 16 hours of training each fiscal year in domestic violence, child abuse, elder abuse, and other issues that are pertinent to providing quality service to victims of which 8 of the hours each fiscal year will be on sexual violence.
• Work closely with the Chief Executive Officer to ensure efficient, business-like operations of the programs and office.
• Communicate clearly and concisely, both orally and in writing; provide information and assistance to employees in a helpful, courteous, and timely manner.
• Plan, schedule meetings, appointments and make training and travel arrangements as needed for leadership and staff.
• Write and/or type letters and other correspondence, including in-Center memoranda as requested by the Chief Executive Officer.
• Maintain an organized system of paper and electronic documents.
• Conduct research, compile reports, and assist in the compilation of statistical data.
• Maintain confidentiality of privileged information obtained in the course of work.
• Participate as needed and as time allows in Human Resources processing of new hire documentation and related tasks.
• Primary focus is coordination of the Board of Director's meeting agendas, packets, minutes, to include committee meetings. Take minutes during board and committee meetings that accurately reflect any action the board takes.
• Vendor Contact and coordination of IT, copier(s), postage machine, and other vendors as determined.
• Point of contact and coordination of IT needs for IT Vendor.
• Create monthly newsletter for staff.
• Annual update of Disaster Plan and oversees safety committee meetings.
• Open mail, distribute to staff, and immediate stamp endorsement on checks received in the mail.
• Additional duties as assigned/ required.

QUALIFICATION REQUIREMENTS

• College or equivalent work experience preferred.
• Enthusiastic solution-oriented professional who approaches challenges with a collaborative approach and focuses on continuous improvement.
• Information gathering and information monitoring
• Ability to prioritize and manage multiple projects simultaneously
• Strong organizational and planning skills with attention to detail and accuracy. Strong work ethic and dependability
• Ability to maintain confidentiality
• Excellent internal and external customer service skills to build a positive work environment.
• Excellent verbal and written communication skills.
• Experience with Microsoft products: Word, Excel, Outlook
• Experience with Adobe Acrobat preferred

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER NOTICE

The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change. We offer equal opportunity to all employees and applicants, without unlawful discrimination on the basis of race, religion, color, gender, height, weight, marital status, veteran status, national origin, age, genetic information, sexual orientation, gender identity, disability, pregnancy, HIV status, or any other protected status. Job offers are contingent on the results of a nationwide level 2 fingerprinting/background check.

Pay:

$20.00 per hour Expected hours: 30.0 per week

Location:

Saint Augustine, FL 32086 (Preferred)

Work Location:

In person