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work right away all Office Assistants/Front Desk personnel! Job Summary We are seeking a dynamic and organized Office Assistant/Front Desk professional to be the welcoming face and efficient coordinator of our office environment. In this vital role, you will manage front desk operations, handle client and visitor interactions, and support daily administrative functions. Your energetic approach and attention to detail will ensure a smooth-running office, fostering positive relationships with clients, vendors, and team members alike. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace atmosphere. Duties Greet visitors, clients, and vendors warmly, ensuring a professional and friendly first impression Manage multi-line phone systems, directing calls accurately and courteously Handle incoming and outgoing correspondence, including emails and mail distribution Maintain appointment calendars and schedule meetings using Microsoft Office and Google Workspace tools Perform data entry tasks with precision, including updating records in QuickBooks and other software systems Organize filing systems—both digital and physical—to ensure easy retrieval of documents Support bookkeeping activities such as invoicing, expense tracking, and basic financial recordkeeping in QuickBooks Assist with office management tasks like supply ordering, inventory management, and maintaining office cleanliness Provide exceptional customer service by addressing inquiries promptly and professionally Handle confidential information with integrity and discretion Proofread documents for accuracy and clarity before distribution Requirements Proven experience in an office environment or clerical role with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Familiarity with QuickBooks or similar bookkeeping software is highly desirable Excellent phone etiquette with experience managing multi-line phone systems Bilingual abilities are a plus to support diverse client needs Strong data entry skills with high accuracy; typing speed is important Exceptional organizational skills with the ability to prioritize tasks effectively Demonstrated customer service skills with a friendly, professional demeanor Ability to handle confidential information responsibly Computer literacy including familiarity with office equipment such as printers, scanners, and fax machines Personal assistant or calendar management experience is advantageous Reliable internet connection and basic computer skills for remote or hybrid work flexibility Join our team as an Office Assistant/Front Desk professional where your enthusiasm and organizational prowess will help create a welcoming environment while supporting our operational excellence!

Pay:

$18.00 - $20.00 per hour

Benefits:

Dental insurance Health insurance Health savings account Paid time off Vision insurance People with a criminal record are encouraged to apply

Experience:

Office Assistant/Front Desk:

2 years (Required)

License/Certification:

Driver's License (Required) Ability to

Commute:

Sarasota, FL 34236 (Required)

Work Location:

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