Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
AH
Access Healthcare Physicians LLC
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Florida data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,049 / year median in Florida
+5% projected growth
Job Description
- Must be proficient in Microsoft Office (Excel, Word, and Outlook)
- Have effective business communication, organized, ability to multi-task Accurate data entry skills Experience in property maintenance or similar experience preferred Must maintain a positive attitude and be a team player Must know how to manage calendars Communication between department heads and C Suites.
Daily/Weekly Duties:
- Take Access maintenance calls and respond to maintenance e-mails directed to you.
- Enter maintenance calls and e-mails in service manager system; follow procedures until work is complete.
- Obtain quotes and submit for approval; follow up on work orders and maintenance requests until work is complete and an invoice is received.
- Input new locations in service manager system.
- Track HVAC, other service contracts and yearly inspections for Facilities Maintenance and verify monthly/annual invoices.
- Maintain inventory and track keys for properties.
Furniture Inventory & Storage:
responsible for correspondence, receive furniture requests and direct accordingly, coordinate with procurement on new furniture order requests and maintain proper furniture inventory.Furniture Management System:
Sticker and enter new furniture pictures and tags, enter and assign furniture delivery/assembly, update daily to enter new furniture, check out or enter tag numbers.- Maintain various tracking spreadsheets for your designated Facilities.
- As needed, assist the