An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
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ADMINISTRATIVE ASSISTANT
Healthcare Education & Business Services Schedule Flexible; some evenings/weekends may be required
Pay:
Based on experience. Employer guarantees to pay at least the State of Florida minimum wage.
POSITION SUMMARY
Truly Inspired Inc. is seeking a dependable, organized, and professional Administrative Assistant to support daily office operations and provide excellent service to students, clients, instructors, and community partners. The ideal candidate communicates clearly, manages multiple priorities, protects confidential information, and helps create a welcoming and efficient learning environment.
KEY RESPONSIBILITIES
Answer phone calls, emails, messages, and general inquiries in a courteous and timely manner. Schedule classes, appointments, student orientations, and instructor meetings; maintain accurate calendars. Assist students with registration, enrollment forms, payment instructions, class reminders, and follow-up communication. Maintain organized student, course, certificate, attendance, and payment records in accordance with company procedures. Prepare and format correspondence, spreadsheets, reports, class rosters, certificates, and promotional materials. Process payments and receipts accurately, track balances, and promptly report discrepancies to management. Support classroom readiness by organizing supplies, printing materials, and preparing training spaces. Assist with social media posts, course announcements, website updates, and basic marketing follow-up as assigned. Protect confidential student, employee, financial, and business information at all times. Perform general office duties and other reasonable tasks assigned by the Owner/Director.
REQUIRED QUALIFICATIONS
High school diploma or equivalent. Administrative, customer-service, or office experience preferred. Strong written, verbal, organizational, and time-management skills. Basic proficiency with email, Microsoft Office or Google Workspace, and digital scheduling tools. Ability to work independently, follow instructions, and meet deadlines.
PREFERRED ATTRIBUTES
Professional, friendly, patient, and dependable. Experience in healthcare, education, training, or a small-business setting. Comfort communicating with students from diverse backgrounds. Attention to detail and confidence handling several tasks at once. Discretion when working with private or sensitive information.
WORK EXPECTATIONS
Maintain reliable attendance and punctuality; occasional evening or weekend availability may be needed for scheduled classes or events. Work primarily in an office/classroom environment and occasionally lift or move light office and classroom supplies. Truly Inspired Inc. is committed to providing an inclusive and respectful workplace. Employment decisions are based on qualifications, merit, and business needs.
