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CEPRA Landscape
Administrative Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
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Based on Florida data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,049 / year median in Florida
+5% projected growth
Job Description
At CEPRA Landscape, we design, build, and maintain world-class landscapes and cultivate the people behind them. As a privately owned company, we specialize in commercial landscape maintenance and construction, proudly serving the Central and West Coast Florida markets. Our Administrative Assistants are essential to the success of our daily operations, serving as the administrative hub for the branch . This role supports multiple departments by coordinating payroll, human resources, accounts payable and receivable, purchasing, fleet administration, billing, and general office operations. We are currently seeking for an Administrative Assistant to support our branch in Tampa, FL. Administrative Prepare, maintain, and enter data for monthly irrigation inspection reports Create and maintain Excel spreadsheets for new homeowner properties. Prepare AgCris maps as needed. Answer and direct office calls and manage voicemail. Order office and field supplies. Assist with new property setup and contract administration, including renewals. Update customer and property information within BOSS. Fleet Administration Enter vehicle service and repair records into Fleetio Software and generate reports Maintain fleet records, including updating vehicle operators and correcting mileage discrepancies. Assist with WEX fuel PIN administration. Purchasing & Accounting Create purchase orders from approved requests. Process purchase orders and vendor invoices and vendor credits. Assist with monthly billing and additional customer billing. Process homeowner payments. Human Resources Support Coordinate new hire onboarding, including: E-Verify Employee setup in company systems Mobile user access Process background checks and driver's license verifications. Assist with payroll processing. Process Personnel Action Forms (PAFs). Coordinate employee insurance enrollments. Process PTO requests, terminations and employee referrals Additional Responsibilities Create homeowner irrigation proposals. Maintain safety meeting documentation and records. Support special projects and administrative initiatives assigned. Preferred Qualifications Administrative experience in construction, landscaping, property management, or related industry. Experience with accounting, payroll, HR administration, or purchasing. Familiarity with systems such as BOSS, Fleetio, or similar business management software is a plus. Excellent organizational, time management, and multitasking skills with the ability to prioritize competing deadlines in a fast-paced environment. Proficient in Microsoft Word, Excel and Outlook What we