Administrative Assistant - Mail

We're looking for a reliable, organized, and bilingual ( Spanish and English ) Administrative Assistant to join our team! This full-time position focuses on managing all incoming and outgoing mail, supporting our legal teams with file processing, and keeping the office organized and well-stocked. This role also provides backup coverage at the front desk during lunch breaks and absences. We're seeking someone who is detail-oriented, dependable, and comfortable interacting with both clients and coworkers. This is a full-time role (40-45 hours/week), and we're open to training the right candidate who brings a strong work ethic and positive attitude. We offer competitive compensation and an excellent benefits package for all full-time employees: Medical, Dental, Vision, Life insurance coverage 401K Retirement plan with company matching contribution Paid Personal Time Off, Paid Mental Health Time Off, Paid Sick Time Off Responsibilities Sort, scan, and upload all incoming mail, drop-offs, emails, and e-faxes into our case management system and assign tasks as needed Process and prepare outgoing mail for remote staff Maintain office supply inventory and place orders Keep the file room organized; handle file closure and destruction Cover front desk duties during lunch breaks and absences (answer phones, greet visitors, etc.) Qualifications At least one year of administrative or office support experience preferred High school diploma, G.E.D., or equivalent Comfortable with client interaction and assisting in a fast-paced environment Strong attention to detail, organization, and time management Working knowledge of Microsoft Office and basic computer skills Be fluent in both Spanish and English (required)