Administrative Assistant

Job Overview We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and organizational prowess will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace. Responsibilities Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed. Maintain organized filing systems, both physical and digital, including data entry, document proofreading, and record keeping. Schedule appointments, coordinate calendar management, and assist with meeting preparations to ensure timely execution of daily activities. Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and managing office equipment maintenance. Provide excellent customer service by assisting clients or visitors with inquiries and support requests in a friendly manner. Perform clerical duties including typing correspondence, proofreading documents for accuracy, and supporting data entry tasks using Google Workspace and Microsoft Office tools. Skills Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Previous office experience or clerical experience demonstrating familiarity with administrative procedures. Knowledge of office management practices, including filing systems, calendar management, and basic bookkeeping (QuickBooks). Exceptional phone etiquette and customer support skills to foster positive interactions. Ability to perform data entry accurately with good typing speed and attention to detail.

Pay:

From $18.00 per hour

Work Location:

In person